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Accounts Receivable Supervisor

4 months ago

Oakland, United States Vaco Full time

Interim Accounts Receivable Supervisor

Our client, a Personal Care Product Manufacturing company, is looking for an Interim Accounts Receivable Supervisor to support their team during a time of company growth.

LOCATION:
Oakland, CA. Our client has preference for a local candidate for training, but flexible to fully remote thereafter. This role will have a duration of 6 months with the opportunity of conversion to FTE. This position will report to the Accounts Receivable Manager.

JOB DESCRIPTION:
The Accounts Receivable (AR) Supervisor will perform review of day-to-day accounting for customer payments (including incoming wires, live checks, and credit card payments), processing payments to the corresponding remittance invoices and creating chargeback invoices for any customer deductions taken. Review customer credit limits and make credit limit recommendations. Perform activities related accounting including month end close, account reconciliations and financial audits.

RESPONSIBILITIES

  • Review the cash application process and coordinating activities of researching and applying cash to the customer's account and open invoices both timely and accurately.
  • Reviewing customer deduction information for the Deductions team for proper resolution of open AR balances.
  • Assist in reconciling customer payments between open invoices and credit memos and customer generated deductions to check or wire amount being paid. Desktop check deposits.
  • Review the cash application process to meet the monthly close deadline of all cash posted weekly and monthly by close of business Day 1.
  • Supporting external audits by providing accurate and well supported data and communication.
  • Assist with any customer and operation's questions and issues as they relate to customer payments and deductions support.
  • Weekly cashflow forecast
  • Month end close process, accounts receivable reconciliations, bad debt reserve and other reconciliations.


QUALIFICATIONS:

  • Bachelor's degree in accounting or finance.
  • Experience in a consumer products company or retailer.
  • 6+ years total relevant experience including hands-on accounting roles of mid to large size controls focused companies.
  • Advanced knowledge and experience in Excel and Microsoft Office.
  • Good project management skills.
  • Experience with NetSuite Accounting ERP & SAP accounting systems a plus.
  • Proven ability to operate and thrive in a fast-paced, high-growth company by maintaining focus and strong organization and time management skills.
  • Proven team player and able to work with all levels of professionals internally and externally.
  • Ability to communicate clearly and concisely, verbally and in writing.
  • Ability to perform several tasks concurrently with ease and professionalism.
  • Must have excellent interpersonal and customer service skills.
  • Strong organization and time management skills.


PERSONALITY/SOFT SKILLS:

  • Highly organized
  • Previous supervisory experience


COMPENSATION:
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure: $40-$50 per hour. The individual may also be eligible for discretionary bonuses.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.