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HR Compliance Coordinator HRIS

2 months ago

Minneapolis, United States Allina Health Full time

Number of Job Openings Available:

1

Date Posted:

July 11, 2024

Department:

16001032 HRSS TA Support

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Provides support and coordinates the new hire process to ensure a smooth, positive and seamless new hire and onboarding experience.

Key Position Details:

Join our talented team of HR and Talent Acquisition professionals as an HR Compliance Coordinator

  • Hybrid position with the opportunity to work remotely.
  • No weekends or holidays.
  • Benefit-eligible position - including health/dental/vision insurance, 401k plan, and many more great benefits.

Job Description:

Principle Responsibilities

  • Ensuresthatallemployee complianceinformationiscomplete,tracked and scanned into employee electronic file.
  • Answersandroutesresponsesfrom business unitregardingjob and regulatory requirements.
  • Completes, verifies, supports, and audits the internal and external processes related to: Background checks, DHS, I-9s, Immigration, Psychotherapy Sexual Exploitation, and License, certification, and driver's license renewal process.
  • Ensures regulatory compliance by adhering to, maintaining, and offering improvementsto regulatory compliance within identified target dates.
  • Periodically runs reports and audits of HR files to ensure all required documents meet compliance standards. Create reports utilizing internal systems and programs.
  • Serves as the primary point of contact for I-9 management and I-9 verification issues.
  • Oversees execution of compliance requirements and serve as the escalation point involving regulatory matters and job requirements.
  • Supports document retrieval for regulatory audits from the Department of Human Services, The Joint Commission, and the Department of Transportation.
  • Recognizes continuous improvement opportunities and provides insight to leadership.
  • Schedule, coordinate, and assist with meeting planning and coordination.
  • Compiles metrics and reporting data for statistical reporting as well as preparing and distributing reports.
  • Processes expenses and invoices with external vendors and accounts payable.
  • Other duties as assigned.


Job Requirements

  • Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
  • 2 to 5 years of administrative assistant experience required and
  • 0 to 2 years of previous recruiter assistance or recruitment related experience preferred


Physical Demands
Sedentary:
Lifting weight Up to 10 lbs. occasionally, negligible weight frequently


Allina Health is committed to providing Equal Employment Opportunities to all employees and applicants. EO M/F/Disability/Vet Employer.