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Senior Finance and Administrative Manager

3 months ago

Vienna, United States International Business & Technical Consultants, Inc. (IBTCI) Full time

About Us

International Business and Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

Job Title: Senior Finance and Administrative Manager

Department/Location:GH-TAMS/Washington, DC Metro Area

Reports To:Deputy Project Director

Type: Regular Full-Time

Classification: Exempt

Clearance Required: N/A

This role is until January 14, 2025, there is the possibility of a long term role should IBTCI be awarded the contract again. Please only apply if you are interested in an assignment until January 14, 2025.

Overview:

IBTCI is seeking a Senior Finance and Administrative Manager to work with the Global Health Technical Assistance and Mission Support (GH-TAMS) project team in Washington, DC. GH-TAMS, funded by theUnited States Agency for International Development (USAID). This project provides USAID operating units working on health-related activities in the headquarters and field with access to high-quality technical,management, and USAID expertise to support health programs. GH-TAMS will assist GH and missions with this expertise through short- and medium-term consultant services, supporting USAID's global health strategic priorities:

1) Preventing child and maternal deaths; 2) Controlling the HIV/AIDS epidemic; and 3) Combating infectious diseases.

Responsibilities

Essential Duties/Tasks and Responsibilities:

  • Provide mid-level in-project capability for complex project financial management, accounting, and finance functions.
  • Review and approve travel expense reports (TERs) and advance requests: reviewing for coding and accurate calculations making sure the transaction is fully supported and audit ready as well as for compliance with consulting agreements, travel policies, IBTCI corporate procedures and client rules and regulations.
  • Review and approve project consultant and vendor invoices (PMO and TDs) for final approval and entry into the online accounting system.
  • Manage payment tracking log for all payment requests and advances.
  • Work with Senior Project Management on financial matters; provide insights and recommendations on financial policies, regulations, and compliance requirements.
  • Provide initial finance review of cost estimates and cost estimate amendments prior to client review.
  • Complete financial review of estimates-at-completion (EACs) in coordination with project staff.
  • Manage ad hoc or specialty financial reporting
  • Contribute to project deliverables including Quarterly and Annual reports.
  • Manage financial processes related to IBTCI subcontractor assignments and actively liaise with subcontractors to ensure timeliness and accuracy.
  • Manage project credit card processing and monthly reconciliation.
  • Collaborate with other GH-TAMS Project staff to manage the Corporate Traveler Refunds and Credits Tracker.
  • Responsible for financial closeout of GH-TAMS assignments.
  • Manage payment record keeping.
  • Serve as primary liaison between the program team, consultants and Corporate HQ regarding billing and account related matters.
  • Develop tools and materials and provide finance and administrative training for project staff.
  • Review and complete initial approval of Independent Consultant Agreements (ICA) and Modifications for consultants contracted through sub-contractor Dexis Consulting Group.
  • Other duties as assigned.

Qualifications

**Minimum Requirements: *

  • At least 8 years of experience in accounting or finance.
  • Ability to thrive in a fast-paced working environment with shifting and competing priorities.
  • Ability to handle multiple tasks simultaneously, prioritize and meet critical deadlines.
  • Previous experience with computerized accounting systems.
  • Full proficiency with Microsoft Office, particularly Word and Excel.
  • Strong administrative, business writing and communication skills.
  • Ability to work well independently and as part of a team.
  • Ability and willingness to quickly learn new skills and adapt to rapidly changing environments and priorities.
  • Must be able to proactively anticipate work requirements and problem solve.
  • Must be able to provide audit trails of work completed.
  • Oral and written fluency in English required. Fluency in another language is highly desired.

Education:

  • Bachelor's degree in accounting, finance, or related field.

PreferredKnowledge, Skills and Abilities:

  • Master's degree in business, accounting or finance preferred.
  • Experience and/or familiarity with international development preferred.
  • Previous administrative experience, preferably with USAID or other donor-funded projects desired.
  • Knowledge of GAAP and FAR/AIDAR strongly preferred.
  • Deltek experience desired.
  • Strict attention to detail.
  • Superior organizational and time management skills.

Working Environment:

Work is typically performed in an office environment. Currently IBTCI is allowing for hybrid work in the District of Columbia, Maryland, and Virginia (DMV) area. This can be updated by the company.

Physical Requirements:This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:This position may have supervisory responsibilities.

Work Authorization:Candidate must be authorized to work in the U.S.A.; visa sponsorship is not available for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About the Organization:

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com(Do