Records Specialist

2 weeks ago

Miami Gardens, United States Adams and Associates, Inc. Full time

POSITION SUMMARY
Responsible for the maintenance, accuracy and completeness of student records and schedules.

MANAGEMENT & SUPERVISION
Provides support to the Records Lead with supervision of the Records Clerk, if applicable.


RESPONSIBILITIES
o In the absence of the Student Records Manager, manages Student Records staff.
o Ensures strict confidentiality of “confidential information,” to include operating policies and procedures, handbooks, data, employee and personnel information, program information, contract proposals, financial information, student information and/or any other information of a confidential nature.
o Audits and verifies all separating student records for accuracy, validity and integrity.
o Ensures the accurate and complete maintenance of student's records to facilitate the timely submission of required reports. Successfully deploys CPP and CDP records.
o Ensures the Center's compliance with the requirements and provisions of the CIS database management program.
o Ensures compliance with all USDOL and Job Corps guidelines regarding student accountability and required documentation and complies with Financial Audit requirements.
o Assists students on matters concerning pay, allowances, leave, travel, etc.
o Assists in training Records Clerks and other department staff in the maintenance and completion of student records. Such training shall ensure compliance with applicable USDOL requirements, PRH, CIS and other directives.
o Ensures the accurate and complete maintenance of student records to facilitate the timely submission of required reports (e.g. morning report, weekly report, leave records, allotments, enrollment, pay, etc.).
o Understand, follow, and continually implement program integrity per Adams SOPs, PRH, and Job Corps regulations.
o Provides superior customer service at all times.
o Provides required/supplemental training for new and current employees.
o Mentors, monitors and models the Career Success Standards as required by the PRH.
o Shows respect and courtesy to students and holds them accountable for their actions and behavior.
o Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.
o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
o Other duties as assigned.



Qualifications

QUALIFICATIONS & EXPERIENCE
High School Diploma required. Associate Arts Degree from an accredited school in Data Processing, Business Management or related area preferred. Computer literacy and proficiency in the Microsoft Suite of applications required. Supervisory experience desired.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Support and services are available upon request to individuals with disabilities

  • Records Specialist

    3 weeks ago

    Miami Gardens, United States Adams and Associates, Inc. Full time

    POSITION SUMMARY Responsible for the maintenance, accuracy and completeness of student records and schedules. MANAGEMENT & SUPERVISION Provides support to the Records Lead with supervision of the Records Clerk, if applicable. RESPONSIBILITIES o In the absence of the Student Records Manager, manages Student Records staff. o Ensures strict confidentiality...

  • Records Specialist

    4 weeks ago

    Miami Gardens, United States Adams and Associates, Inc. Full time

    POSITION SUMMARYResponsible for the maintenance, accuracy and completeness of student records and schedules.MANAGEMENT & SUPERVISIONProvides support to the Records Lead with supervision of the Records Clerk, if applicable.RESPONSIBILITIESo In the absence of the Student Records Manager, manages Student Records staff.o Ensures strict confidentiality of...

  • Records Management Specialist

    2 weeks ago

    Miami, United States State of Florida Full time

    Position Overview:This role is integral to the efficient management of records within the Department of Health. The OPS Records Specialist will be responsible for maintaining and processing essential documentation related to healthcare operations.Key Responsibilities:1. Ensure accurate and timely processing of records.2. Provide exceptional customer service...

  • Registration Records Specialist

    1 month ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of University Registrar has an exciting opportunity...

  • Records Management Specialist

    2 weeks ago

    Miami, Florida, United States Leidos Full time

    Position Overview:Leidos is seeking aRecords Management Specialistto contribute to the litigation support team. This role is vital for a meticulous and organized administrative support professional.In this position, you will primarily work in an office environment, with some responsibilities in a warehouse setting.Key Responsibilities:Generate various...

  • Records Management Specialist

    1 week ago

    Miami, Florida, United States Leidos Full time

    Position Overview:Leidos is seeking aRecords Management Specialistto join our litigation support team. This role is essential for maintaining organized and efficient office operations within a legal environment.This is an entry-level opportunity that requires a detail-oriented and methodical individual to provide administrative support.Approximately 70% of...

  • Records Management Specialist

    1 week ago

    Miami, Florida, United States Sciolex Corporation Full time

    Overview:At Sciolex Corporation, we unite a team of talented professionals dedicated to making a significant impact on the lives of individuals worldwide. As a rapidly expanding defense contractor, we pride ourselves on delivering exceptional service to the U.S. Government. Our primary offerings encompass systems engineering technical guidance, technical...

  • Court Records Specialist 2

    3 weeks ago

    Miami, United States Miami-Dade Seaport Department Full time

    High school diploma or GED. Two years of experience as a Court Records Specialist 1 or two years of advanced clerical experience are required. Completion of coursework may substitute for the required experience on a year-for-year basis to a maximum of one year.

  • Literacy Specialist

    2 weeks ago

    Miami Gardens, Florida, United States Excelsior Charter Academy Full time

    Excelsior Charter Academy is Seeking:We are looking for a passionate and skilled Literacy Specialist to enhance our educational team.Position Overview:As a Literacy Specialist, you will play a crucial role in fostering a supportive learning environment that promotes student engagement and achievement. You will collaborate with fellow educators,...

  • Records Management Specialist

    2 weeks ago

    Miami, United States State of Florida Full time

    Position Overview:This role is focused on the efficient management of records within the healthcare sector. The successful candidate will be responsible for maintaining accurate and organized records, ensuring compliance with regulatory standards, and providing exceptional customer service.Key Responsibilities:1. Oversee the processing and organization of...

  • Records Management Specialist

    1 week ago

    Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Position OverviewAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, is committed to excellence and innovation in talent acquisition. Our firm is dedicated to fostering diversity and inclusion, ensuring that we attract top-tier professionals across various sectors.We are currently seeking a Records...

  • Judicial Record Specialist

    6 days ago

    Miami, Florida, United States Florida Southern District Court Full time

    About the Position:Court reporters at the Florida Southern District Court play a crucial role in recording and transcribing court proceedings. Their primary responsibility is to accurately capture every detail of each session, using electronic machine shorthand equipment and electronic storage media. This ensures that all proceedings can be translated and...

  • Diagnostic Imaging Specialist

    4 days ago

    Miami Gardens, Florida, United States Memorial Healthcare System Full time

    Job SummaryWe are seeking a highly skilled Diagnostic Imaging Specialist to join our team at Memorial Healthcare System. As a key member of our diagnostic imaging department, you will be responsible for performing high-quality ultrasound imaging procedures and providing exceptional patient care.Key ResponsibilitiesPerform ultrasound imaging procedures on...

  • HIV Program Specialist

    6 days ago

    Miami Gardens, Florida, United States CAN Community Health Full time

    About the RoleCAN Community Health is seeking a highly motivated and dedicated individual to join our team as an HIV Program Specialist. This is an exciting opportunity to make a meaningful impact in the lives of individuals affected by HIV and other infectious diseases.Key ResponsibilitiesProvide HIV/STI/Hepatitis C testing and pre- and post-test counseling...

  • Medical Records Administration Specialist

    4 months ago

    Miami, Florida, United States Justice, Bureau Of PrisonsFederal Prison System Full time

    Conducts quality improvement reviews, evaluates documents in medical records, identifies unrecorded diagnosis and inadequate coding and documentation. Assists in developing policies and procedures for the Medical Record Department, answers medico-legal requests, advises staff members on methods of recording and retrieving health care data for special...

  • Records Management Specialist

    2 weeks ago

    Miami, Florida, United States 00100 LEIDOS, INC. Full time

    Position: Document Management Technician - Records ManagementLeidos is in search of a meticulous and systematic Document Management Technician to support their litigation assistance division. This entry-level role encompasses tasks such as generating written materials, organizing filing systems, retrieving data, and aiding with various office functions. The...

  • Records Management Specialist

    2 weeks ago

    Miami, Florida, United States 00100 LEIDOS, INC. Full time

    Position: Document Management Technician - Records ManagementLeidos is in search of a meticulous and structured Document Management Technician to enhance their litigation support division. This entry-level role encompasses tasks such as generating written materials, overseeing filing systems, retrieving data, and providing assistance with various office...

  • Financial Records Coordinator

    1 week ago

    Miami, United States Warren Henry Automotive Group Full time

    Position Overview:The Senior Accounting Specialist plays a crucial role in assisting the Corporate Accounting Manager. The incumbent is tasked with calculating, categorizing, and documenting numerical data to ensure the precision of financial records. This position is accountable for executing monthly account reconciliations in a timely and accurate...

  • Customer Retention Specialist

    1 day ago

    Miami Gardens, Florida, United States El Dorado Furniture Full time

    Job DescriptionEl Dorado Furniture is seeking a highly skilled and dedicated Customer Retention Specialist to join our team. As a key member of our customer service team, you will be responsible for ensuring that our customers receive exceptional service and support.Responsibilities:Customer Service: Respond to customer inquiries and resolve issues in a...

  • HVAC Systems Maintenance Specialist

    2 weeks ago

    Miami Gardens, Florida, United States Hamilton Porter Full time

    Job OverviewJoin our dynamic team at Hamilton Porter as we seek a dedicated HVAC Systems Maintenance Specialist. This role is pivotal in maintaining optimal HVAC systems, ensuring a comfortable environment for all operations.Key ResponsibilitiesPreventive Maintenance: Conduct routine inspections and maintenance on HVAC systems to guarantee peak...