Financial Records Coordinator
1 week ago
Position Overview:
The Senior Accounting Specialist plays a crucial role in assisting the Corporate Accounting Manager. The incumbent is tasked with calculating, categorizing, and documenting numerical data to ensure the precision of financial records. This position is accountable for executing monthly account reconciliations in a timely and accurate manner.
Key Responsibilities:- Manage cash flow and treasury functions daily by ensuring cash reports are prepared and disseminated to the appropriate stakeholders.
- Record bank-related transactions in the general ledger on a daily basis.
- Process intercompany accounts receivable for incoming and outgoing wire transfers and manage CAP payments against affiliate loans.
- Examine outstanding checks monthly and investigate those over six months, transferring unissued aged outstanding checks to the unclaimed funds account.
- Review existing unclaimed property schedules to verify the accuracy of transaction compilations.
- Reconcile assigned accounts monthly, preparing account reconciliations in Blackline by the 20th of the month for the previous accounting period.
- Monitor and communicate open purchase orders weekly.
- Review and communicate the accounts payable aging schedule weekly.
- Log outgoing checks daily and distribute them to the responsible parties.
- Document NSF checks upon receipt and consistently follow up with managers for collection.
- Record monthly bank fees by the second of the month.
- Review vendor accrual schedules and ensure accruals are reversed once invoices have been received and paid.
- Conduct month-end manual bank and intercompany reconciliations, communicating discrepancies with relevant parties.
- Process credit card refunds and voided transactions within the Cenpos platform.
- Adhere to federal, state, and company policies, procedures, and regulations.
- Provide coverage and/or assistance to other accounting personnel as needed.
- Assist in preparing documents required for the fiscal year-end audit.
- Support management with special projects and job-related functions as they arise.
- Bachelor's Degree (BA) or equivalent from a four-year college or technical institution.
- Relevant experience as an Automotive Store Accounting Clerk for three to five years may substitute for Associates degree requirements.
- Exceptional communication skills, both verbal and written.
- Proficient in email and telephone etiquette.
- Able to work collaboratively in team settings as well as independently.
- Capable of multitasking while being highly organized and adaptable.
- Exhibit a positive demeanor towards colleagues.
- Maintain a professional personal appearance.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel).
- Experienced in ADP/CDK Drive XL DMS.
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