Executive Assistant

2 weeks ago


Phoenix, United States Ohana Family Homes LLC Full time

Description

Executive/Personal Assistant Job Description

Key Responsibilities:

- Manage day to day schedule and calendar for the office of the CEO
- Assist with daily tasks and projects as needed for the CEO
- Coordinate travel arrangements for CEO
- Monitor meeting requests and schedule accordingly
- Critical interface with staff team and key stakeholder
- Collaborate with team members to create a smooth work flow and meet deadlines
- Follow up on action items in timely manner
- Develop and maintain an effective filing system
- Transcribe materials as needed
- Personal errands may involve picking up children from school and/or assisting with CEO’s children with online school
- Perform professional and personal errands as needed

Qualifications:

- Comfortable working in an entrepreneurial atmosphere. There are multiple companies and ever changing opportunities to manage.
- Must be extremely organized and able to multitask, coordinating several different projects at the same time
- Advanced computer skills in Microsoft Teams, Excel, Word and Outlook
- Proven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detail
- Exceptional oral and written communication skills
- Highest degree of confidentiality, tact and diplomacy required
- Ability to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalism
- Ability to work independently and as part of a team
- Levelheaded decision-making abilities
- Ability to work under high demands and expectations
- Ability to work non-traditional hours during peak season
- Maintain professionalism, including phone etiquette, manners, appearance, attitude
- Analyze problems and help with solutions

Schedule: Monday-Friday, 8-4pm

**Benefits**:

- Health and Dental Benefits
- 401k with 4% match
- Sick time
- Paid time off
- Tuition Reimbursement
- Full-time Salary, DOE


  • Executive Assistant

    4 weeks ago


    Phoenix, United States Republic National Distributing Company Full time

    RNDC is looking for talented and energetic Executive Assistants to join our growing team. The Executive Assistant provides executive level administrative support Executive management to facilitate the efficient use of time and resources by performing Executive Assistant, Executive, Assistant, Technology

  • Executive Assistant

    4 weeks ago


    Phoenix, United States Randstad North America, Inc. Full time

    Do you have thick skin and can work well under pressure with high level executives? We are looking for a polished and professional Executive Administrative Assistant for our client in Phoenix. The ideal candidate has 5 years experience assisting CEO' Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago


    Phoenix, United States Nikola Corporation Full time

    Include: Effective management of the Nikola Energy Executive calendars Set-up of regular meetings with direct reports Making the Executives aware of any upcoming major activities and planning as far ahead as possible Organization of travel ensuring a Executive Assistant, Executive, Assistant, Automotive, Business Services

  • Executive Assistant

    14 hours ago


    Phoenix, United States Infintech Full time

    About Us Infintech is a family-owned small-business providing Financial and Legal consulting services to various private industry and government clients. We are a fast-pacing business on an accelerated growth track and are looking for strong and energetic individuals to join our dedicated team looking to help us grow. About The Job The Executive Assistant...


  • Phoenix, United States Habitat For Humanity Central Arizona Full time

    **JOB SUMMARY**: Reporting directly to the President and CEO, the Executive Assistant provides comprehensive executive support for the President and CEO and other key department Chiefs on an as needed basis. The Executive Assistant serves as the primary point of contact for internal and external communications for the President and CEO. The Executive...

  • Executive Assistant

    4 days ago


    Phoenix, United States Maricopa Community Colleges Full time

    **Hiring Salary Range**: $50,617.00 - $65,801.50/annually, DOE **Grade**: 114 **Work Schedule**: Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm **Work Calendar**: 12 Months **Maricopa Summary**: Are you looking for a place to work where you can make a real difference in the lives of over...

  • Executive Assistant

    1 month ago


    Phoenix, United States NXG Full time

    At NXG, we are dedicated to humanizing construction. As a Nox Group company, our teammates, partners, and customers can expect that we genuinely care to serve them and look out for their best interests. Our culture is built on the cornerstone of our Core Values -_ Passion, Relationships, Innovation, Development and Excellence!_ They set expectations for our...

  • Executive Assistant

    1 month ago


    Phoenix, United States OneStopShop Full time

    Overview: **Responsibilities**: - Acts as the administrative point of contact between ED and internal/external demands. - Undertakes the tasks of receiving calls, taking messages, and routing correspondence. - Handles executives’ requests and queries promptly and appropriately. - Conserves executive’s time by reading, researching, and routing...

  • Executive Assistant

    7 days ago


    Phoenix, United States Republic National Distributing Company Full time

    Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace...

  • Executive Assistant

    6 days ago


    Phoenix, United States CopperPoint Full time

    The successful candidate is one who is comfortable working in a dynamic, fast-paced roll up your sleeves, team-focused environment while managing with precision the most intricate of details. Intuitiveness, maturity, critical thinking, and unflappability are crucial to being successful in working within the company's high-energy executive team environment....


  • Phoenix, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Executive Assistant to support the US Attorney's office in Phoenix, ArizonaDuties Include:This contractor must be able to assist in meeting the needs of the USAO’s Executive Division: U.S. Attorney (USA), First Assistant U.S. Attorney (FAUSA), and Executive Assistant U.S. Attorney (EAUSA). The primary purpose of the...


  • Phoenix, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Executive Assistant to support the US Attorney's office in Phoenix, ArizonaDuties Include:This contractor must be able to assist in meeting the needs of the USAO’s Executive Division: U.S. Attorney (USA), First Assistant U.S. Attorney (FAUSA), and Executive Assistant U.S. Attorney (EAUSA). The primary purpose of the...


  • Phoenix, United States Western Alliance Bancorporation Full time

    The position of Executive Administrative Assistant will provide administrative support for two senior executives, related team assisting and ensuring department activities run smoothly and efficiently; may provide guidance to personnel within the dep Administrative Assistant, Executive, Administrative, Assistant, Operations, Banking, Skills

  • Executive Assistant

    5 days ago


    Phoenix, United States TIER4 GROUP Full time

    Job DescriptionJob Description Join Our Team as an Executive Assistant Direct Hire | Local Candidates Only - 4 days a week in office, one hybrid at the 3 month mark.Location: Phoenix, AZ (Local Candidates Only)Are you a master multitasker with top-notch organizational skills? Do you thrive in a fast-paced, collaborative environment? If so, we want YOU to...


  • Phoenix, United States Interior Logic Group Full time

    Looking to build your career and design your future? You have come to the right place. Position Overview: The Executive Administrative Assistant provides high-level administrative support to executives and senior management within ILG. They play a crucial role in facilitating the smooth operation of the executives' office and assisting in the overall...


  • Phoenix, United States Western Alliance Bank Full time

    Job Title: Executive Administrative Assistant **Location**: CityScape What you'll do: What we are looking for: - The Executive Administrative Assistant will provide supervision and support to all areas of departments where service or assistance is needed - Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned...

  • Executive Assistant

    6 days ago


    Phoenix, Arizona, United States Cuningham Group Architecture, Inc. Full time

    Cuningham seeks an Executive Assistant to share in our vision to dream big, be daring, and create change. We are a forward-thinking design firm that values people, creative problem solving, and a learning mindset in the pursuit of unique, regenerative solutions that fit our clients' needs. The ideal candidate will be energetic, self-motivated, and a...

  • Executive Assistant

    2 weeks ago


    Phoenix, United States Analyte Health Full time

    Analyte Health's mission is to provide easy, accessible and affordable online health care services for everyone. Everything we do focuses on helping our patients become healthier and happier. We have easy-to-use online platforms that provide fast, convenient, private and cost-effective clinical services anytime, anywhere. Our trained health counselors will...


  • Phoenix, United States Growth Partners Arizona Full time

    Growth Partners Arizona is a vibrant Community Development Financial Institution (CDFI) committed to enhancing economic development. We achieve this by offering financial assistance and valuable resources to local nonprofits and small businesses. Our mission is to empower entrepreneurs and communities, ensuring they have the tools and support necessary to...


  • Phoenix, United States Synergy America, inc Full time

    Job DescriptionJob Description We are currently looking for an Executive Administrative Assistant for a contract position with the Department of Justice / United States Attorney’s Office (USAO) located in Phoenix, AZ.  This is initially for a 1-year contract with 2 additional optional years (for a total of 3 years) with the USAO.  Candidates must be...