Executive Administrative Assistant Property

3 weeks ago

Phoenix, United States PEM REAL ESTATE GROUP Full time

**About PEM Real Estate**

This is an exciting time to join PEM Real Estate as we expand our footprint across multiple states. As we continue to grow, we're seeking passionate individuals who are eager to contribute to our journey. Join us as we embark on a dynamic adventure where homes become sanctuaries and communities thrive under the guidance of empowered individuals.

At the heart of our success lies our core asset: our people. They're the driving force behind every endeavor, embodying our values of integrity, stewardship, respect, growth, and urgency. Together, they propel us toward our primary objective - to lead and develop individuals into accomplished leaders within our industry.

**Position Overview**: The Executive Administrative Assistant plays a crucial role in providing administrative support to the organization, with a primary focus on managing insurance claims, investor agreements, contracts, and maintaining a contract database. This role also encompasses typical administrative duties within the property management and investment sectors. Additionally, this position will provide support to the COO, Chief Investment Officer, and In-House Counsel on department needs.

**Key Responsibilities**:

- **Insurance Claims Processing**:

- Receive, review, and process insurance claims promptly and accurately.
- Coordinate with insurance providers and internal stakeholders to ensure timely resolution of claims.
- Maintain detailed documentation and records of processed insurance claims.
- **Contract Management**:

- Assist in the creation, completion, and processing of investor agreements and other contracts.
- Ensure accurate documentation, signatures, and filing of contracts according to organizational procedures.
- Collaborate with legal and finance teams to ensure compliance with contractual obligations and deadlines.
- **Database Management**:

- Regularly update and maintain the contract database with new agreements, amendments, and terminations.
- Ensure data integrity and accuracy within the contract database.
- Generate reports and provide insights on contract status and trends as required.

**Additional Administrative Duties**:

- Schedule appointments, meetings, and conference calls as requested.
- Assist with general office tasks such as filing, photocopying, and ordering supplies.
- Provide administrative support to other team members and departments as needed.

**Core Competencies**:

- **Problem-solving**:

- Strong analytical skills to identify and resolve problems promptly.
- Ability to gather and review information effectively.
- Uses own judgment and seeks input from team members when necessary.
- **Oral/Written Communication**:

- Listens attentively and communicates clearly and professionally.
- Capable of editing work for accuracy and clarity.
- Proficient in interpreting complex written information.
- **Planning and Organization**:

- Prioritizes and plans work activities effectively.
- Demonstrates strong organizational skills.
- Uses time efficiently to meet deadlines.
- **Adaptability**:

- Adapts seamlessly to changes in the work environment.
- Manages competing demands and handles interruptions effectively.
- **Dependability**:

- Consistently punctual and reliable.
- Responds promptly to management expectations and feedback.
- **Interpersonal Skills**:

- Cultivates strong interpersonal relationships.
- Capable of developing robust networks and collaborating effectively.

**Qualifications**:

- Proven experience in administrative roles, preferably in property management or related fields.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in data entry and documentation.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and experience with database management software.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Bachelor's degree or equivalent experience preferred.Top of Form

Pay: $75,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Phoenix, AZ 85018: Relocate before starting work (required)

Work Location: In person

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