Executive Assistant to Chief Executive Officer

2 weeks ago


New York, United States Consulting Firm Full time

Our client, a New York advisory firm, is looking for an Executive Assistant to support their CEO. This role will act as a crucial liaison between the CEO and internal/external stakeholders, managing information flow and contributing to the overall effectiveness of the firm. The ideal candidate exhibits a high level of organizational skills, discretion, and professionalism.


Company: Advisory Firm

Position: Executive Assistant

Location: New York, NY

Hours: 9am – 5pm (4 or 5 days in the office per week depending on CEOs calendar)

Compensation: $110-135K range DOE + Benefits + Bonus Eligible


Key Responsibilities

  • Calendar Management
  • Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements across time zones.
  • Anticipate scheduling conflicts and proactively resolve them to optimize the CEO's time.
  • Meeting Coordination
  • Research, organize and prepare materials for meetings, ensuring the CEO is well-informed.
  • Confidentiality and Discretion
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Act as a trusted advisor and maintain a high level of professionalism in all interactions.
  • Relationship Management
  • Build and maintain positive relationships with internal and external stakeholders.
  • Administrative Support
  • Provide general administrative support, including managing expenses, contacts and spreadsheets.
  • Inputting data into Salesforce and handling other ad hoc tasks
  • Special Projects
  • Assist with special projects and initiatives as assigned by the CEO, contributing to the overall success of the organization.


Requirements:

  • 3+ years of prior SVP level or C-level Executive Assistant work experience, preferably in a small to mid-sized firm
  • Detailed oriented with strong organizational and problem solving skills
  • Self-starter with the ability to complete tasks under tight deadlines
  • Excellent verbal and written communication skills
  • Comfortable working with ambiguity
  • Advanced PowerPoint skills and Excel proficiency required
  • BA Degree required



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