Administrative Assistant Office Manager

3 weeks ago

Chicago, United States The Equus Group Full time

Position Overview: Our client, a leading entrepreneurial Private Equity firm based in Chicago, is actively seeking a highly organized and proactive Administrative Assistant / Office Manager to join their vibrant team and play a pivotal role in driving their ongoing success. As the key point person for office management, you will provide comprehensive support to a range of professionals while embodying the welcoming face of the firm, managing all aspects of office operations with efficiency.


Key Responsibilities:

  1. Administrative Support:
  • Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
  • Prepare correspondence, reports, presentations, and other documents as needed.
  • Handle incoming calls, emails, and inquiries, and direct them to the appropriate parties.
  • Maintain office supplies, equipment, and inventory, and coordinate office maintenance and repairs.
  1. Office Management:
  • Oversee day-to-day office operations and ensure a clean, organized, and professional work environment.
  • Manage office budgets, expenses, and vendor relationships, including ordering supplies and services.
  • Coordinate logistics for meetings, events, and travel arrangements for executives and visitors.
  1. Human Resources Support:
  • Assist with new hire onboarding, including paperwork, orientation, and training coordination.
  • Maintain employee records, files, and databases, and ensure compliance with HR policies and procedures.
  • Support HR initiatives and projects as needed, such as employee engagement activities and benefits administration.
  1. Client and Investor Relations Support:
  • Assist with preparing materials for client meetings, presentations, and communications.
  • Coordinate logistics for client events, conferences, and investor relations activities.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  1. Cross-Functional Collaboration:
  • Collaborate with internal teams, including finance, legal, and investment professionals, to support business initiatives and projects.
  • Act as a liaison between executives, team members, clients, and external stakeholders.


Qualifications:

  • Bachelor’s degree in Business Administration, Office Management, or related field preferred.
  • 3+ years of experience in administrative support or office management, preferably in a financial services or professional services environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong organizational, multitasking, and time management skills with attention to detail.
  • Excellent communication, interpersonal, and customer service skills.
  • Ability to handle confidential information with integrity and professionalism.


The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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