Administrative Officer

3 weeks ago

Chicago, United States US National Archives and Records Administration Full time

**Duties**:
The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an Administrative Officer, you will:

- Serve as Administrative Officer and administrative advisor to the Field Support Officer and field staff, with responsibility for performing, providing, obtaining, and/or advising and interpreting policy and procedures on a variety of management services.
- Advise and assist management to coordinate all budgetary and financial activity for Chicago's field operations.
- Maintain financial control and ensure the integrity of budget activity throughout the field.
- Coordinate all human resources processes and procedures within the field, and coordinate those activities with other areas of NARA.
- Serve as the regional accounting resource and participate in all contracting and procurement activities.

**Requirements**:
**Conditions of Employment**:
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
- A one year probationary period may be required.
- Must successfully complete a background investigation.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Obtain and use a Government-issued charge card for business-related travel.
- Work is primarily sedentary. No unusual physical demands are placed on the employee.

**Key Requirements**:

- Please refer to "Conditions of Employment."
- Click "Print Preview" to review the entire announcement before applying.
- Must be U.S. Citizens or U.S. Nationals.
- Public Trust background investigation will be required.

**Qualifications**:
You must meet the following requirements by the closing date of this announcement.

**SPECIALIZED EXPERIENCE: For the GS-11 level, **you must have at least one year of specialized experience equivalent to the GS-09 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:

- Interpreting and advising on policies and procedures relating to office and/or field operations**; AND**:

- Completing reports for managers relating to internal administrative operations; **AND**:

- Communicating with internal and external stakeholders, both orally and in writing.

**OR**
- **EDUCATION: Y**ou may substitute a Ph.D. or equivalent doctoral degree in a related field or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related.

**OR**
- **COMBINATION**:You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

**SPECIALIZED EXPERIENCE: For the GS-09 level, **you must have at least one year of specialized experience equivalent to the GS-07 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:

- Reviewing internal policies and procedures relating to office and/or field operations, and making recommendations for process improvements;** AND**:

- Preparing administrative documents and reports; **AND**:

- Communicating with internal and external stakeholders, both orally and in writing.

**OR**
- **EDUCATION**:Master's or equivalent graduate degree in a related field or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

**OR**
- **COMBINATION**:You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

**Additional information**:

- We may select from this announcement or any other source to fill one or more vacancies.
- This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
- This is a non-bargaining unit position.
- We o

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