Office Administrator
4 weeks ago
We're looking for an enthusiastic and organized Office Administrator to join our team. As the first point of contact for Coyote, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running efficiently.
**DAILY TASKS & RESPONSIBILITIES (include, but not limited to)**:
- Greet all guests at the front desk.
- Notify security of all expected visitors.
- Maintain the conference room calendars, set up meeting spaces, and ensure the front lobby is clean and organized.
- Be the main point of contact for office maintenance, food and beverage vendors, and event planning.
- Sort and deliver incoming and outgoing mail.
- Order and organize office supplies, food, and beverages for the office.
- Account for and process merchandise/facilities invoices in our PO System.
- Manage tasks including parking passes, visitor badges, and business card requests.
- Screen incoming calls with a high degree of professionalism, differentiate business calls from solicitations, and respond and route phone requests accordingly.
- Organize employee events and keep employees informed about office events, visitors, and news.
- Schedule local vendors to come into the office daily/weekly/monthly to support community engagement.
- Manage sports team request process (registering teams, ordering uniforms).
- Oversee Coyote Store inventory, merchandise orders, and customer merchandise requests.
**ESSENTIAL SKILLS & CHARACTERISTICS**:
- 1-2 years of administrative or general office experience
- Prior event planning experience preferred
- Friendly, outgoing personality with a positive and enthusiastic attitude
- Strong organizational skills and a keen eye for detail
- Excellent communication (written and verbal) and interpersonal skills
- Professional phone etiquette
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Ability to prioritize tasks, multi-task effectively, and adapt to changing priorities
- Ability to work independently and take initiative
- Bilingualism (Spanish preferred) a plus
Pay: $21.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No weekends
Ability to Relocate:
- Chicago, IL 60647: Relocate before starting work (required)
Work Location: In person
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