Office Administrator

4 weeks ago


Chicago, United States Mack & Associates, Ltd. Full time

Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager to join our team This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment and an exciting opportunity to work with a growing, energetic and progressive staffing firm The salary for this role is $50K dependent on experience.


Responsibilities of the Office Administrator:

  • Responsible for processing payroll for temp employees on a weekly basis
  • Responsible for performing various accounting functions; including A/R, A/P, payroll, invoicing, billing, and weekly financial reports
  • Perform collections calls
  • Manage various office services functions; troubleshooting technical equipment, ordering office supplies, setting up new employees on phones/email/etc.
  • Assist with monthly, quarterly and annual marketing initiatives
  • Navigate through various types of recruiting software to execute work orders, payroll, invoicing and billing
  • Serve as the secondary receptionist for overflow and back up purposes to ensure our clients and candidates receive the best customer service possible
  • Responsible for additional administrative tasks as needed


Requirements of the Office Administrator:

  • Must be detail-oriented, people-person who thrives in a fast-paced environment
  • Bachelor’s degree preferred or equivalent experience
  • Must have at least 1-2 years’ experience in office administration.
  • Experience in payroll and billing preferred, time-billing is a plus
  • Ideal candidate would have professional services experience
  • Advanced knowledge of Word and Excel are required
  • Excellent writing skills
  • Strong customer service skills


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