Administrative Assistant Office Manager

4 weeks ago

Chicago, United States AltaThera Pharmaceuticals Full time
Job DescriptionJob Description

People Operations/Office Manager

AltaThera Pharmaceuticals, a precision medicine company using innovative science to improve patient care is seeking a talented People Operations/Office Manager to join our team.

Are you an organized and detail-oriented individual with a passion for keeping things running smoothly? Do you love creating and fine-tuning processes? Does working in a startup environment wearing multiple hats excite you?

In this position you will work with other self-motivated and highly organized individuals who possess strong problem-solving skills, creativity, emotional intelligence, and strive to cultivate a strong team environment with both those in the office and in the field. The position supports multiple functional areas including Operations, HR, Marketing and field Sales and Medical Affairs.

The desired candidate thrives on challenges and overcoming setbacks creatively and is excited to work within AltaThera’s cultural foundation by living our 5 Core Values: Humble, Hungry, Adaptable, People Smart (Emotionally Intelligent) and Intellectually Curious.

This is a fully onsite position.

Position Summary:

The People Operations/Office Manager duties include providing support to all functional areas and assisting in daily office needs such as facility management, ordering and provisioning equipment, coordinating meeting logistics and managing company's general administrative activities.

Key Responsibilities:

• Serve as the point person for duties including office maintenance and management; supplies, computer and office equipment; company event planning; and shipping.

• Under the supervision of Human Resources, coordinate the onboarding of new employees, including provisioning equipment and software needs, office set up and other tasks.

• Schedule Board meetings, investor meetings and other internal meetings at the direction of senior management.  Coordinate with functional leaders to assemble meeting agendas and communications.

• Liaise with facility management vendors and provide general support and communications to company visitors. Oversee the gym membership program.

• Coordinate the logistics for the company’s promotional speaker program in collaboration with the Marketing team, including scheduling events with the Sales/Medical Affairs teams and outside speakers; booking event venues and inviting clinician attendees; managing communications with the Sales/Medical Affairs teams, attendees and speakers; processing honorarium and expense payments and making appropriate data filings.

 

Requirements:

  • Two to five years previous experience in an administrative role supporting multiple individuals and functional areas.
  • Experience with Google products – email and Google drive.
  • Experience with Microsoft Office software – Word, Excel and PowerPoint
  • Bachelor's degree a plus
  • Excellent oral and written communication skills, including the ability to work with multiple internal and external groups and individuals at different levels.
  • Ability to work full-time in-person at the company’s downtown Chicago office.

What AltaThera Offers

THE OPPORTUNITY TO MAKE A REAL DIFFERENCE

  • Highly competitive base salary and bonus based on relevant experience
  • Eligible for equity participation/company ownership
  • Full benefits, including medical, dental, disability, vision insurance, and monthly CTA/Metra pass.
  • 401K plan plus company matching.
  • Gym membership in the office building’s gym

AltaThera promotes and supports individual differences and diversity of thoughts and opinions. As an equal opportunity employer, AltaThera is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state and local laws.

Location:

AltaThera Pharmaceuticals

311 S. Wacker Drive, Suite 6030

Chicago, IL 60606

Easily accessible by CTA

 

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