Executive Assistant

4 weeks ago


Largo, United States Robert Half Full time

Our Client is seeking a highly motivated and resourceful Executive Assistant/HR Manager to provide comprehensive support to the owner and growing team. This dynamic role offers a unique blend of responsibilities, requiring you to excel in personal assistance, office management, human resources, and payroll functions.



Personal Assistant

  • Manage the owner's calendar, scheduling appointments, travel arrangements, and coordinate with vendors
  • Prioritize and organize daily tasks to ensure the owner's efficiency and effectiveness.
  • Act as a liaison between the owner and external parties, ensuring smooth communication and timely responses.

Office Management

  • Oversee the daily operations of the office, including opening and closing procedures.
  • Greet and assist visitors, directing them appropriately and maintaining a professional environment.
  • Manage office supplies, equipment, and facilities to ensure smooth functioning.

Human Resources

  • Implement HR initiatives and best practices.
  • Serve as a point of contact for employee concerns and inquiries, addressing them promptly and professionally.
  • Coordinate employee benefits renewals and handle onboarding processes, including new hire orientations.
  • Maintain accurate and confidential employee records, and assist with compliance-related tasks.
  • Serve as a witness during disciplinary actions and eventually take the lead in conducting these processes as needed.

Payroll

  • Utilize Third party for payroll processing, including verifying employee hours and calculating technician commissions.
  • Ensure accuracy in payroll data entry and review, resolving any discrepancies in a timely manner.
  • Assist with preparing payroll reports and coordinating with TriNet for benefit deductions.

Other

  • Assist the accountant with preparing tax documents by ensuring all necessary information is compiled accurately.
  • Calculate and process payments for employees on paid time off, including averaging their commissions over the period.
  • Generate reports to determine commission earnings and calculate appropriate payouts.



Requirements:

  • Proven experience as an executive assistant or in a similar role, preferably in a fast-paced environment.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent communication and interpersonal abilities, with a focus on professionalism and confidentiality.
  • Proficiency in Microsoft Office suite and experience with payroll software, preferably TriNet.
  • Ability to adapt quickly to changing priorities and work independently with minimal supervision.
  • Knowledge of HR practices and employment laws is a plus.



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