Legal Secretary Assistant
3 weeks ago
Location: San Diego, California (Scripps Ranch)
Company: Garcia Hong Law
Overview:
Garcia Hong Law, a reputable law firm based in San Diego, is seeking a highly organized and proactive individual to join our team as a Legal Assistant/Secretary. The ideal candidate will have experience in legal or litigation settings, possess exceptional communication skills, and exhibit proficiency in administrative tasks and software tools such as Microsoft Word, Adobe Acrobat, Outlook, and Dropbox. This role will involve providing comprehensive support to a team of six attorneys, including managing client interactions and maintaining efficient office operations.
Responsibilities:
Administrative Support:
- Assist attorneys with document drafting, formatting, and proofreading using Microsoft Word and Adobe Acrobat.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate parties.
- Maintain organized filing systems both physically and digitally.
- Prepare and distribute legal documents, memos, and correspondence.
Client/Customer Interface:
- Serve as the primary point of contact for client inquiries and requests.
- Coordinate meetings, conferences, and appointments with clients and other parties.
- Ensure exceptional client service by responding promptly and professionally to inquiries and concerns.
- Maintain confidentiality and discretion when handling sensitive client information.
Software Proficiency:
- Utilize Microsoft Outlook.
- Manage document storage and sharing using Dropbox.
- Familiarity with legal-specific software or case management systems, CLIO, is a plus but not required.
Team Collaboration:
- Collaborate with other members of the legal team to support case preparation, research, and filing deadlines.
- Assist with the preparation of court filings, subpoenas, and discovery requests.
- Facilitate communication and coordination among team members to ensure smooth workflow and efficient case management.
Qualifications:
- Previous experience as a legal assistant, secretary, or administrative assistant in a legal or litigation environment is preferred, but not required.
- Proficiency in Microsoft Word, Adobe Acrobat, Outlook, and Dropbox is required.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- College degree preferred.
We offer a competitive hourly rate of $21-30 (depending on experience and fit), medical, vision, and dental benefits, 401k plan and employee match, and reimbursement for continued education or professional organizations.
Join our team at Garcia Hong Law and become an integral part of a dynamic legal practice committed to providing exceptional service to our clients. If you meet the qualifications and are eager to contribute your skills in a fast-paced environment, we encourage you to apply at info@garciahonglaw.com. Please submit a resume, a cover letter, and two references.
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