Legal Executive Assistant

1 month ago

Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our Am Law 100 client, a global law firm, currently has an excellent full-time employment opportunity in the Government Law & Policy Department of their Fort Lauderdale office. They offer competitive compensation and an excellent benefits package.

Position Summary:

The Legal Executive Assistant serves as the key point of contact for both internal and external clients; serves as a liaison between the attorneys and clients. The ideal candidate will have the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and maintain a multitude of assignments with minimal supervision at a high level of professionalism. The accomplished Legal Executive Assistant will have a strong foundation in executive support. Candidates should also be flexible to work occasional overtime as needed. This is a busy department and OT will be normal.

Duties & Responsibilities:

  • Manages and maintains busy calendar, email and telephone; schedules appointments
  • Prepares and organizes complex travel arrangements
  • Maintains client files, updates contact lists
  • Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)
  • Conserves attorneys time by reading, researching and routing correspondence
  • Monitors, screens, and responds to and distributes incoming communication
  • Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation
  • Manages client billing and collections, time entry
  • Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships
  • Coordinates client engagement and conflicts process
  • Assists in business development initiatives and filings
Skills & Competencies:
  • Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
  • The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
  • Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
  • Strong attention to detail and ability to manage time effectively
  • Requires the ability to work under pressure to meet strict deadlines
  • Excellent verbal and written communication skills
  • Learn quickly to adapt to new situations
  • The ability to respond outside of normal business hours
Qualifications & Prior Experience:
  • This position requires a minimum of 3-5 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization
  • Bachelor's degree or equivalent experience preferred
  • Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies

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