Executive Legal Operations Assistant

6 days ago


Fort Lauderdale, Florida, United States Sanford Barrows Group Full time
Job Title: Executive Legal Operations Assistant

Sanford Barrows Group has a need for an experienced Executive Legal Operations Assistant to assist two key Partners in the firm's Fort Lauderdale office.

This role involves handling and managing all telephone communications, as well as overseeing scheduling and calendar management for assigned attorney(s). Additionally, you will ensure that all meetings, events, and classes are proceeding as planned, and confirm that all logistical details are accurate and up-to-date.

You will also be responsible for processing and managing attorney(s) expense reports in a timely and accurate manner, entering billing time into Aderant for assigned attorney(s), editing the Unbilled Time Report before deadlines, and handling billing discrepancies.

The ideal candidate will have a strong command of grammar, spelling, and punctuation, as well as excellent administrative and organizational skills. You should be able to multi-task and interact with various personalities.

We are seeking a team player who is adaptable to changing priorities, with a minimum of seven years' experience and a bachelor's degree, or a minimum of ten years' experience, as a legal assistant.

Key Responsibilities:

  • Manage all telephone communications
  • Oversee scheduling and calendar management for assigned attorney(s)
  • Confirm that all meetings, events, and classes are proceeding as planned
  • Process and manage attorney(s) expense reports
  • Enter billing time into Aderant for assigned attorney(s)
  • Edit the Unbilled Time Report before deadlines
  • Handle billing discrepancies

Requirements:

  • Minimum of seven years' experience and a bachelor's degree, or a minimum of ten years' experience, as a legal assistant
  • Familiarity with the State of Florida and DBPR websites, as well as experience with Aderant, iManage, and Unbilled Time Report

Estimated Salary: $60,000 - $80,000 per year, depending on experience.



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