Lines of Effort Coordinator

2 weeks ago

Santa Fe, United States Plexos Group, LLC Full time

Plexos Group, LLC is currently seeking an experienced Lines of Effort Coordinator to support Wildfire Disaster Recovery in New Mexico to support the following communities: Chaves, Colfax, Lincoln, Mora, Otero, San Miguel Counties, and Mescalero Apache. The role of the Lines of Effort Coordinator is to coordinate across 75+ local, state, and national partners to keep recovery efforts moving forward in a robust, organized way.

The Lines of Effort Coordinator ensures that recovery stakeholder meetings remain productive and efficient – and to keep momentum going. The Lines of Effort Coordinator is responsible for tracking action items, progress, and for keeping stakeholders active and accountable. The Lines of Effort Coordinator will be expected to track progress within a strategic delivery software system and to generate regular, meaningful reports that demonstrate recovery progress.

The Lines of Effort Coordinator reports to one of three Disaster Recovery Deputy Project Managers. The Coordinator will be expected to report in person to the Joint Field Office and the New Mexico National Guard building in Santa Fe. The Coordinator will serve all impacted communities. Travel will be required at 15 - 25%.


RESPONSIBILITIES:

• Engage stakeholders from a range of federal, state, and local backgrounds in meaningful discussions about community recovery needs. Build relationships with key stakeholders to support coordination of active efforts.

• Research and engage in training, when necessary, to learn about disaster assistance and related programs which are serving the community recovery.

• Develop agendas, schedule meeting invitations, support notetaking, and provide facilitation for defined stakeholder meetings. Pivot meeting structure and style as appropriate to support different contexts for stakeholder engagement.

• Leverage tracking systems through both standardized federal tracking via online databases, as well as through traditional methods such as Excel, to track tasks and action items in an organized and timely manner.

• Maintain strong organization of open action items across stakeholder networks and follow up regularly with tasked entities and offer support to complete open action items.

• Maintain a regular calendar for multiple recurring task force meetings.

• Develop memoranda, written communications, slide decks, and other deliverables to communicate the recovery strategy and support both event facilitation and other communications necessary to develop buy-in to that strategy.

• Develop and review detailed meeting notes which synopsize key points for stakeholders.

• Support identification, messaging, and related information for setting long-term recovery goals, and taking action to meet those goals.

• Develop and provide necessary inputs to required reporting to show the status of active efforts for recovery.

• Collect and analyze qualitative and quantitative data to evaluate the status of recovery operations. As necessary, support additional unmet needs assessments to evaluate where additional interagency support is needed.

• Promote connectivity and visibility of active disaster assistance programs to various stakeholders, including state, county, and municipal leaders, and serve as a liaison between the State, FEMA, and other stakeholders by attending meetings, responding to information requests, and resolving issues between parties involved.

• Maintain a regular work schedule and work extended hours when needed.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.



MINIMUM QUALIFICATIONS:

Three years of work experiences total, including at least one year of experience working in a partnerships-focused role or another function that engaged multiple stakeholders from either different departments or different agencies.


Preferred:

Graduation from an accredited college or university with major course work in planning, public affairs, government, or related area of study. One year working with local governments, state agencies, federal agencies, or non-profits preferred. Experience with project management software.


KNOWLEDGE, SKILLS AND ABILITIES:

• Must have excellent writing skills and ability to independently generate memoranda and other resources for recovery.

• Ability to learn and effectively apply working knowledge of active stakeholders and agencies at the federal, state and local levels.

• Ability to see the big picture and break down large goals into actionable steps.

• Must be well-organized and able to handle multiple systems simultaneously.

• Must be experienced in Microsoft Suite and able to develop sophisticated deliverables in both Word and PowerPoint.

• Must exemplify the firm’s core mission and the values of integrity, teamwork, accountability and excellence.

• Must exercise excellent interpersonal skills – position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers.

• Must be organized, flexible, and able to prioritize in a multi-demand and constantly changing environment.

• Demonstrated ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy or timeliness; ability to work independently; and to understand and effectively apply complex oral and written instructions and procedures.

• Ability to communicate effectively (oral and written), as well as to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.

• Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness.

• Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions.

• Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.

• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Plexos Group LLC is an Equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Plexos Group recognizes the importance of a diverse and inclusive workforce that considers the needs of the communities we serve, and we are committed to providing an inclusive workplace environment free from discrimination.

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