Office Manager

3 weeks ago


New York, United States WiseCounsel LLC Full time

OFFICE MANAGER for a 15 attorney law firm in midtown Manhattan in NYC. ( Must have law firm experience as an OM)


Full job description

A small law firm with a growing practice looking for an Office Manager to join our team. The role is an in-office 5 day. We offer very competitive salary, benefits, and annual bonuses. This is a great opportunity to join an exciting and growing law practice in midtown Manhattan

Salary: DOE


What You'll Do:

  • Handle banking-including electronic deposits, determining correct account for deposit of checks, transfer funds internally and externally, interact with bankers, initiate wires.
  • Input all receipts in the time and billing system and QuickBooks •Review daily mail.
  • Negotiate vendor contracts, review vendor bills, send to responsible person to verify accuracy of bills.
  • After payables are approved, initiate electronic payment or print checks and submit to partner for signature.
  • Manage payroll. Review timesheets for time off, submit payroll biweekly to ADP.
  • Reconcile payroll to ensure that each employee was properly paid
  • Maintain firm’s financial records in QuickBooks with assistance of managing partner. Ensure that payments made to and from the firm are correctly recorded. Reconcile QuickBooks to bank account on monthly basis.
  • Prepare pre-bills for the attorney review and billing.
  • Make changes to client bills as requested by billing attorney.
  • Prepare final monthly bills to send to clients.
  • Communicate with clients regarding billing questions and to obtain payment to the firm.
  • Set-up new employees with monitor/computer/printer, payroll, health insurance, building access, telephone set-up, computer set-

up with remote IT, login to Clio billing software/programs needed on computer (permissions needed on computer).

  • Work with employees to answer questions regarding the office and/or resolve any personnel issues.
  • Process terminations by cancelling health/dental insurance/ 401(k), keys to building, computer login, Lexis login, telephones, work with remote IT to revoke access to office network.
  • Retrieve all office equipment (computer/monitor/printer/scanner, etc.).
  • Supervise all non-attorney staff (currently 3).
  • Attend monthly partner meetings and provide information on status of completed and open projects.

Job Requirements:

  • Minimum of 5 years of being an office manager of a law firm
  • Proficient in Microsoft Word and Office.
  • Versed in balancing checkbooks, using Quickbooks and time and billing software.
  • Personable & responsive.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance Schedule:
  • Full-time 8 hour shift, plus occasional (paid) overtime
  • Monday to Friday Experience:
  • law firm office management: 5 years (Required)


Please email your resume as a word document attachment to kfrankel@wise-counsel.com


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