Office Manager
4 weeks ago
New Destiny’s mission is to end the cycle of domestic violence and homelessness for low-income families and individuals by developing and connecting them to safe, permanent, affordable housing and services. To achieve its mission, New Destiny builds and manages housing with on-site services; offers innovative programs that assist survivors in finding and retaining affordable housing; and works to expand access to permanent housing resources for survivors. New Destiny is the largest provider of supportive housing for domestic violence survivors in New York and is a leading advocate in the effort to obtain the resources needed to end family homelessness in New York City.
The Office Manager is responsible for ensuring that New Destiny’s main office and its remote sites operate efficiently and effectively. This position is responsible for ensuring that office equipment and work environments are safe, secure, and well-maintained and that staff has the supplies and equipment needed to carry out their functions. The Office Manager is the liaison between the organization and the IT vendor— ensuring that the computer equipment is operating well, the organization’s network is protected and acts as the primary point of contact with all other office-related vendors. This is a full-time position reporting directly to the Chief Financial Officer.
**DUTIES & RESPONSIBILITIES**:
**Maintain Office and Equipment**
- Ensure safe, comfortable, and well-functioning office environments, including managing office upkeep, A/C, heat, water, functioning Wi-Fi, etc.
- Manage all equipment and office furniture, including maintaining a current inventory, purchasing new equipment and furniture, managing vendor contracts, and obtaining new vendors as needed.
- Ensure that license agreements are in force and that software support is available.
- Oversee the contract for office cleaning at the Manhattan office and ensure that the office is well
- maintained.
- Arrange for window cleaning annually.
- Arrange for shredding of documents and files on an as-needed basis.
- Responsible for reviewing and processing the Amex bill and other financial tasks.
- Encourage office staff to practice office policies by the established standards and procedures, for example (garbage p/u, bathroom, and kitchen etiquette, small and large conference room maintenance, closing/locking office and elevator doors, shutting off lights, etc.)
**Order Supplies and Monitor Inventory**
- Ensure that Manhattan and satellite offices have adequate furniture, equipment, and office supplies, and that office and cleaning supplies are organized in supply cabinets.
- Order new letterhead stationery with updated Board annually.
- Research supplier options to ensure that New Destiny is obtaining the lowest reasonable prices.
**IT Support**
- Act as liaison between New Destiny and the IT vendor, by reporting, following up on problems, and planning with the vendor for special projects.
- Monitor the performance of the IT vendor and report concerns or issues to CFO.
- Assist staff in troubleshooting computer problems.
- Arrange for new staff to be set up on the server, computer, and telephone.
**Reception**
- Provide basic information to people seeking information about housing.
- Direct visitors to appropriate staff.
- Assist with meetings and set-up as needed.
- Sort and distribute mail.
- Provide Administrative Support.
- Assist in financial activities such as generating payment requests for the Fiscal Team to process invoices.
- Prepare deposit and cash receipt forms for deposit in the bank.
- Work with the executive assistant to provide any additional assistance with typing, copying, and other clerical support to executive staff as needed.
- Register staff for conferences and events and manage subscriptions and memberships for the organization.
- Oversee and track the use of the Company Credit Card, ensuring that invoices are collected, and costs documented.
- Assist HR with onboarding and offboarding as necessary, including providing office keys to new staff and collecting keys from staff separating from the company.
- Lead or assist in reserving space, ordering food, etc. for special meetings/events.
**QUALIFICATIONS/REQUIREMENTS**:
- A.A. or B.A. degree required
- At least 5 years experience as an office manager or administrative assistant
- Strong written and oral communication skills
- Flexibility, patience, and the ability to deal with a wide variety of personalities when necessary
- Ability to work independently, take initiative, develop, manage, and execute projects on schedule with mínimal oversight, prioritize and manage multiple projects simultaneously, and work within tight deadlines
- Excellent computer skills, experience with document sharing, maintaining document file systems, and navigating online submission processes and protocols
- Must be highly organized, able to multi task, work independently and as part of a team in a fast-paced environment
-
Knowledge Manager
7 days ago
New York, United States Arc Fund Manager LLC Full timeJob DescriptionJob DescriptionSalary: $90,000 to $110,000The Arc CompaniesWe are seeking a highly motivated and tech savvy Knowledge Manager to join our team. Arc is an entrepreneur led firm where bright, creative thinkers have joined together to do venture capital, opportunistic real estate, and portfolio investing. We foster learning from each other and...
-
Programme Management Officer
7 days ago
New York, United States UNOCHA - Office for the Coordination of Humanitarian Affairs Full timeOrg. Setting and Reporting This position is located in the People and Culture Section, Executive Office, at the Office for Coordination of Humanitarian Affairs (OCHA) in New York. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a...
-
Political Section Administrative Officer
3 days ago
New York, United States Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting opportunity for an active and dynamic person to work at the forefront of international diplomacy and in the heart of the British Government’s Mission to the United Nations (UKMIS NY). You will act as **Political Section Administrative Officer** and executive...
-
Programme Management Officer
1 week ago
New York, New York, United States UNOCHA - Office for the Coordination of Humanitarian Affairs Full timeOrg. Setting and ReportingThis position is located in the People and Culture Section, Executive Office, at the Office for Coordination of Humanitarian Affairs (OCHA) in New York. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a...
-
Account Manager
4 weeks ago
New York, United States Empire Office Inc Full time**About Empire Office** Empire Office is the largest commercial furniture dealer in the world, with over 78 years of experience and more than 435 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers,...
-
Office Manager
2 weeks ago
New York, United States Club Curate Comm Full time**Job Title: Office Manager** **Location**: Miami, FL **Job Type**: Full-Time **Job Summary**: **Key Responsibilities**: - **Office Operations Management**: - Manage the day-to-day operations of the office to ensure it runs smoothly. - Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. - Oversee...
-
Office Manager
1 month ago
New York, United States Physicians Practice Management Associates LTD Full time**About us** Integrated Healthcare Resources,LTD is a small business in New York, NY. We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting Overview: We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will...
-
Office Manager
2 weeks ago
New York, United States Studio MBM Full timeCompany DescriptionStudio MBM is a multidisciplinary architectural practice based in Manhattan, NY. The practice is known for its strong conceptual approach at the intersection of architectural theory and grounded architectural practice. They specialize in delivering celebrated cultural, community, and residential projects with intelligent, sustainable, and...
-
Office Manager
2 weeks ago
New York, United States New Destiny Housing Corporation Full timeNew Destiny’s mission is to end the cycle of domestic violence and homelessness for low-income families and individuals by developing and connecting them to safe, permanent, affordable housing and services. To achieve its mission, New Destiny builds and manages housing with on-site services; offers innovative programs that assist survivors in finding and...
-
Office Manager
4 days ago
New York, United States Liberty City Ventures Full timeAbout Liberty City Ventures:Liberty City Ventures, founded in 2012, is a $1.7 billion venture capital firm investing in companies building blockchain technology solutions and companies using blockchain technology as infrastructure to innovate within their sector.About This Role:We are seeking a dynamic, highly organized and proactive Office Manager to...
-
Office Manager
7 days ago
New York, United States Liberty City Ventures Full timeAbout Liberty City Ventures:Liberty City Ventures, founded in 2012, is a $1.7 billion venture capital firm investing in companies building blockchain technology solutions and companies using blockchain technology as infrastructure to innovate within their sector.About This Role:We are seeking a dynamic, highly organized and proactive Office Manager to...
-
Office Manager
1 week ago
New York, United States Liberty City Ventures Full timeAbout Liberty City Ventures:Liberty City Ventures, founded in 2012, is a $1.7 billion venture capital firm investing in companies building blockchain technology solutions and companies using blockchain technology as infrastructure to innovate within their sector.About This Role:We are seeking a dynamic, highly organized and proactive Office Manager to...
-
Office Manager
1 week ago
New York, United States Battery Park Authority Full timePosition Summary: The Office Manager is responsible for ensuring the effective and efficient administration of all office spaces at the Battery Park City Authority, including office spaces at 200 Liberty Street and 75 Battery Place, as well as auxiliary office spaces at 211 North End Avenue, 200 Rector Place, 6 River Terrace and the BPC Ball Fields. The...
-
Office Manager
7 days ago
New York, United States FYZICAL Therapy and Balance Centers Full timeJob DescriptionJob DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as Office Manager at our Brooklyn, NY, location!In this exciting leadership role, you will enjoy...
-
Director Asset Management
3 days ago
New York, United States Orion Office REIT Full timeTHE COMPANY Orion Office REIT Inc. specializes in the acquisition, ownership, and management of a diversified portfolio of mission-critical and corporate headquarters buildings in suburban markets across the U.S. The portfolio is made up mostly of office, flex, government and medical buildings and is leased primarily on a single-tenant net lease basis to...
-
Director Asset Management
5 days ago
New York, United States Orion Office REIT Full timeTHE COMPANY Orion Office REIT Inc. specializes in the acquisition, ownership, and management of a diversified portfolio of mission-critical and corporate headquarters buildings in suburban markets across the U.S. The portfolio is made up mostly of office, flex, government and medical buildings and is leased primarily on a single-tenant net lease basis to...
-
Office Manager
4 weeks ago
New York, United States Allied Digestive Health, LLC Full timeAllied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200+ providers and 60+ locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while simultaneously offering operational support....
-
Office Manager
2 weeks ago
New York, United States Northbound Search Full timeJob DescriptionJob DescriptionJob Description:Our client is seeking an experienced Office Manager to join their team. The Office Manager will have a broad range of responsibilities in the areas of human resources, facilities, events planning and vendor management for the management company. The Office Manager will work closely with the leadership team to...
-
Office Manager
3 weeks ago
New York, United States Perennial Resources International Full timeFinancial services firm is looking for an Office Manager to coordinate and oversee a 40 person office. Responsibilities will include: managing office maintenance, assist with on-boarding and office policies, negotiate contracts with vendors, liaise with service providers, maintain all office equipment, plan events for staff and ad-hoc projects.
-
Office Manager
3 weeks ago
New York, United States Perennial Resources International Full timeFinancial services firm is looking for an Office Manager to coordinate and oversee a 40 person office. Responsibilities will include: managing office maintenance, assist with on-boarding and office policies, negotiate contracts with vendors, liaise with service providers, maintain all office equipment, plan events for staff and ad-hoc projects.
