Office Manager
2 weeks ago
ProPublica is seeking a self-motivated and well-organized administrative professional to be the office manager for our New York headquarters.
The office manager will play a critical role in establishing an efficient, smooth-running operation at our New York office and will be responsible for managing special projects and interacting with a variety of staff, including key stakeholders. The office manager will provide administrative support to the president, the editor-in-chief and newsroom staff, in addition to coordinating with ProPublica’s administrative staff at offsite locations. This is an ideal job for an outgoing people person who enjoys working with a variety of dedicated professionals in a fast-paced environment.
The ideal candidate will have prior experience providing support and operational assistance in an office setting. The ability to take initiative, coordinate with others and follow through in a dynamic and highly confidential environment is a must. Excellent organizational ability — demonstrated by meeting deadlines, setting priorities, maintaining accuracy in details and working in a cooperative but self-directed manner — is also critical. Strong oral and written communication skills are required, and demonstrated proficiency with Microsoft Office applications and Google Workspace is essential.
We are looking for someone who will:
- Order office supplies, manage inventory, handle invoices and maintain relationships with vendors.
- Liaise with building management and handle day-to-day facility operations in coordination with the facilities manager, which includes coordinating security card and key access, identifying and reporting issues in both private and public spaces, and communicating with cleaning staff.
- Coordinate and schedule meetings and events, including periodic board meetings, and assist with board communications.
- Provide administrative assistance to the president and editor-in-chief (including calendar assistance, filing expenses and making reservations), in addition to assisting the finance, human resources and development departments as needed.
- Field phone calls on the main line — responding to queries from readers and directing calls — answer doors and direct guests and staff.
- Take ownership of maintaining a professional office atmosphere and upkeep of common spaces, including refilling supplies, tidying up, clearing the dishwasher, purchasing snacks and overseeing refrigerator cleanout.
- Organize, review and distribute mail to staff.
- Efficiently manage administrative issues within the New York office and coordinate with remote administrative staff to solve problems, identify inefficiencies and ensure smooth operation of back-office functions.
The office manager role is a full-time position with benefits located in our New York City office. This is not a remote or hybrid position.
Applicants must be eligible to work in the U.S.
The expected salary range for this position is $60,000 to $68,000.
This is a good-faith estimate of what we expect to pay for this position. The final salary figure will take into account a person’s experience, accomplishment and location. ProPublica is committed to paying its staff equitably, and these ranges should not be considered career salary limits or caps.
-
Office Manager
2 weeks ago
New York, United States Private Dental Office Full timeOverview**MUST HAVE 2 YEARS OF DENTAL MANAGEMENT EXPERIENCE TO QUALIFY** Our private Endodontist office in Midtown South seeks an experienced Office Manager to join our team of dental professionals. The desired individual has great attention to detail, a professional demeanor, and outstanding communication and interpersonal skills. In this role, you will...
-
Front Desk Administrator
7 days ago
New York, United States Alternative Asset Manager Full timeA Midtown based Asset Management firm is looking to add a Front Desk Administrator to their team. The firms boasts a fresh and newly built out office and meeting spaces with an early May move-in date. The ideal candidate will have experience being the front face of a firm (financial services industries a plus). This opportunity is in-office Monday-Friday,...
-
Front Desk Administrator
4 weeks ago
New York, United States Alternative Asset Manager Full timeA Midtown based Asset Management firm is looking to add a Front Desk Administrator to their team. The firms boasts a fresh and newly built out office and meeting spaces with an early May move-in date. The ideal candidate will have experience being the front face of a firm (financial services industries a plus). This opportunity is in-office Monday-Friday,...
-
Front Desk Administrator
1 month ago
New York, United States Alternative Asset Manager Full timeA Midtown based Asset Management firm is looking to add a Front Desk Administrator to their team. The firms boasts a fresh and newly built out office and meeting spaces with an early May move-in date. The ideal candidate will have experience being the front face of a firm (financial services industries a plus). This opportunity is in-office Monday-Friday,...
-
Office Manager
7 days ago
New York, United States Dana-Co Full time**Responsibilities** **Office Management - Manage the office to ensure it is tidy, well supplied and kept in orderly fashion. - Manage kitchen supplies and cleanliness. - Supervise daily office cleaning services. - Coordinate with building management for repairs and services. - Facilitate communication between departments, management, and customers. - Sort...
-
Office Manager
1 week ago
New York, United States New Destiny Housing Corporation Full timeNew Destiny’s mission is to end the cycle of domestic violence and homelessness for low-income families and individuals by developing and connecting them to safe, permanent, affordable housing and services. To achieve its mission, New Destiny builds and manages housing with on-site services; offers innovative programs that assist survivors in finding and...
-
Office Manager
4 days ago
New York, United States Perennial Resources International Full timeFinancial services firm is looking for an Office Manager to coordinate and oversee a 40 person office. Responsibilities will include: managing office maintenance, assist with on-boarding and office policies, negotiate contracts with vendors, liaise with service providers, maintain all office equipment, plan events for staff and ad-hoc projects.
-
Office Manager
3 days ago
New York, United States Perennial Resources International Full timeFinancial services firm is looking for an Office Manager to coordinate and oversee a 40 person office. Responsibilities will include: managing office maintenance, assist with on-boarding and office policies, negotiate contracts with vendors, liaise with service providers, maintain all office equipment, plan events for staff and ad-hoc projects.
-
Office Manager
2 weeks ago
New York, United States Allied Digestive Health, LLC Full timeAllied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200+ providers and 60+ locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while simultaneously offering operational support....
-
Office Manager
4 weeks ago
New York, United States Allied Digestive Health Full timeJob DescriptionJob DescriptionAllied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200+ providers and 60+ locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while simultaneously...
-
Office Manager
1 week ago
New York, United States Castle Peak Holdings Full timePosition Summary:We are looking for a highly proactive Office Manager to provide dedicated support to our leadership team and oversee the office operations at our corporate headquarters. The Office Manager will report to our Co-CEOs and play a pivotal role in optimizing the executive team’s daily operations, scheduling, and communications. Additionally,...
-
Office Manager
1 week ago
New York, United States Castle Peak Holdings Full timePosition Summary:We are looking for a highly proactive Office Manager to provide dedicated support to our leadership team and oversee the office operations at our corporate headquarters. The Office Manager will report to our Co-CEOs and play a pivotal role in optimizing the executive team’s daily operations, scheduling, and communications. Additionally,...
-
Office Manager
1 week ago
New York, United States Castle Peak Holdings Full timePosition Summary:We are looking for a highly proactive Office Manager to provide dedicated support to our leadership team and oversee the office operations at our corporate headquarters. The Office Manager will report to our Co-CEOs and play a pivotal role in optimizing the executive team’s daily operations, scheduling, and communications. Additionally,...
-
Office Manager
1 week ago
New York, United States North Bridge Staffing Group Full timeJob Title: Office ManagerEmployment Type: Temp to PermStart Date: ASAPLocation: NYC - Flatiron DistrictWork Schedule: Onsite 5 days/week; 8:30 am - 5:30 pm ESTPay range: $32 -$36/hrJob Description:The New York Office Manager is a dynamic individual adept at multitasking and providing high-level administrative and executive support. This role thrives in a...
-
Office Manager
7 days ago
New York, United States North Bridge Staffing Group Full timeJob Title: Office ManagerEmployment Type: Temp to PermStart Date: ASAPLocation: NYC - Flatiron DistrictWork Schedule: Onsite 5 days/week; 8:30 am - 5:30 pm ESTPay range: $32 -$36/hrJob Description:The New York Office Manager is a dynamic individual adept at multitasking and providing high-level administrative and executive support. This role thrives in a...
-
Office Manager
3 weeks ago
New York, United States Soko Glam Full timeOVERVIEWSoko Glam is on the lookout for a dynamic part-time Office Manager who is eager to make a significant impact on our business. This role is not only about managing day-to-day operations but also about taking charge of broader initiatives to enhance our workplace efficiency. The ideal candidate will be adept in handling a variety of administrative...
-
Office Manager
4 weeks ago
New York, United States Soko Glam Full timeOVERVIEWSoko Glam is on the lookout for a dynamic part-time Office Manager who is eager to make a significant impact on our business. This role is not only about managing day-to-day operations but also about taking charge of broader initiatives to enhance our workplace efficiency. The ideal candidate will be adept in handling a variety of administrative...
-
Office Manager
2 weeks ago
New York, United States Soko Glam Full timeOVERVIEWSoko Glam is on the lookout for a dynamic part-time Office Manager who is eager to make a significant impact on our business. This role is not only about managing day-to-day operations but also about taking charge of broader initiatives to enhance our workplace efficiency. The ideal candidate will be adept in handling a variety of administrative...
-
Office Manager
4 weeks ago
New York, United States Neighborhood Association Full timeJob DescriptionJob DescriptionSummary: The Office Manager will be responsible for organizing and coordinating office operations and procedures in order to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings,...
-
Office Manager
4 weeks ago
New York, United States Bubble Beauty Inc Full timeJob DescriptionJob DescriptionOffice ManagerReporting to: Head of PeopleDepartment: Human Resources Full Time/HourlyJob Description:As the Office Manager, you will play a pivotal role in optimizing our office operations for maximum efficiency. We are looking for a results-driven individual who can take charge and implement a structured framework, ensuring...
