Administrative Assistant

2 weeks ago

Columbia, United States University of South Carolina Full time

Job Summary

The University of South Carolina (USC) is seeking someone who is organized, hard-working, personable, and detail-oriented to serve as the Administrative Assistant in University Programs. University Programs is an internationally renowned academic unit that focuses on helping students transition into, through, and out of the University of South Carolina. We offer 6 different courses with a total annual enrollment of close to students. These courses are taught by over instructors and peer leaders.

This position will provide high-level administrative support for University Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University and the National Resource Center.Primary duties include:

· Assist with maintaining schedule of classes for UNIV , , , and and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University Database.· Manage and order departmental supplies, including the materials checkout process for University instructors to ensure staff and instructors have appropriate supplies.· Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment

The successful candidate will join a talented and experienced department whose work has significant impact on faculty, staff, and students at USC.

Minimum Qualifications Bachelors degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Preferred Qualifications Knowledge of USC policies and procedures. Familiarity with Banner system. Working knowledge of Microsoft Word and Excel. Knowledge/Skills/Abilities Excellent oral and written communication skills, as well as human relations skills. Ability to maintain effective working relationship with staff, faculty, and students. Must be organized, task oriented, and personable. Job Duties Job Duty Provide high-level administrative support for The University Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University and the National Resource Center. Essential Function Yes Percentage of Time 20 Job Duty Provide administrative support including submitting payment requests, purchase orders, preparing travel authorizations (TA) and travel reimbursement vouchers (TRV), filing, copying, creating binders, preparing materials for various training, and coordinating/reserving space for workshops and training for the University Programs.

Essential Function Yes Percentage of Time 20 Job Duty Assist with maintaining schedule of classes for UNIV , , , and and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University Database. Essential Function Yes Percentage of Time 20 Job Duty Assist with the instructor hiring process for University for approximately instructors by preparing and submitting hiring requests using various UofSC systems. Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment. Take corrective action to resolve issues. Essential Function Yes Percentage of Time 20 Job Duty Provide support for University instructors and help resolve classroom and other issues by responding timely to inquiries. Essential Function Yes Percentage of Time 10 Job Duty Manage and order departmental supplies, including the materials checkout process for University instructors to ensure staff and instructors have appropriate supplies. Essential Function Yes Percentage of Time 5 Job Duty Other duties as assigned to ensure the continuous success of the department. Essential Function No Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR Drug and Alcohol Testing.

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