Administrative Assistant

2 weeks ago


Columbia, United States Howard County Full time

**Howard County**
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

**Howard County Government**
Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2023, Howard County Government received a record-breaking 51 Achievement Awards from the National Association of Counties (NACo) - the most in the state of Maryland. NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.

**What are we looking for?**
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

**What you'll like most about working at Howard County Government**:

- We are committed to workplace excellence in every area of County government.
- We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged
- We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
- As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

***:
Performs professional and senior technical level administrative support tasks essential to the successful operation of the Howard County Department of Police Employment Services Division, under an administrative or technical superior. Work involves a significant amount of data collection and maintenance, analysis preparation of ad hoc reports and requires a high level of skill and advanced technical knowledge and the ability to navigate standard and non-standard computer software programs independently. Responsible for the purchasing, inventory, and distribution of confidential test and promotional materials, and handling sensitive, confidential documents.
**STARTING SALARY HIRING RANGE**:
**$27.88 - $30.53**
**$57,984 - $63,508**
- **Length of hiring process: Hiring process will take 2-4 months.**:
**CLASS DESCRIPTION**:
Performs senior technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative, technical and para-legal work providing staff assistance to various Boards; or administrative secretarial or constituent services work assisting the County Executive, the State's Attorney, the Chief Judge of the Fifth Judicial Circuit, Chief of Staff or the Chief Administrative Officer. Assumes responsibility for clerical procedures and office operations; maintains executive calendar and appointments. May supervise a support staff. Work at this level may include independent responsibility for a difficult and complex administrative or clerical process not requiring the attention of a professional or technical expert.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
Include the following. Other related duties may be assigned.
- Maintains countywide employee position control system including update and verification of data and preparation of routine ad hoc reports. Ensures consistency within all applicable databases and systems (Telestaff, Personnel Access database, County position control). Tracks position inventory for the department.
- Operates within NEOGOV, the county’s online hiring system, and maintains the personnel requisition process. Attaches hires to requisitions for County approval.
- Assists with gathering and compiling information for recurring reports (Recruitment Report, Workload Assessments, CALEA Data Tables, etc). Maintains department's organizational chart for use and dissemination (MS Publisher).
- Completes Employment Services Division accreditation files (30+) and CALEA data tables on an annual basis.
- Administers quarterly random drug screening program and periodic promotional drug screening.
- Drafts memoranda and letters for own or supervisor’s signature.
- Coordinates Promotional Process logistics and sits in on process events to oversee vendor activity, to include soliciting and confirming sworn assessors from external agencies, coordinating meals, hotels, personal accommodations.
- Maintains relationships with agency contacts to fulfill requests.
- Secures testing locations and equipment. Purchases and maintains confidential test materials.
- Coordinates annual flu shots and other emergency health scheduling for police employees, to include coordinating with Howard County Health Department, scheduling EMTS testing location sites, and communicating with other divisions within the department.
- Responds to surveys and requests



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