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Temporary Administrative Assistant

2 months ago

Boulder, United States University of Colorado Boulder Full time

Job Summary

The Renée Crown Wellness Institute (the Crown Institute) is an interdisciplinary research institute committed to promoting the mental health and wellness of children, youth and the families and educators who support them. Our team encourages applications for a Temporary Administrative Assistant We seek an individual with aligned values and interests to support the Institute Director’s executive assistant. Duties will include scheduling and other administrative and support responsibilities, event assistance, and special projects as assigned.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The ’s research focuses on practices, programs, and policies that cultivate wellness among children and youth, families and caregivers, and educators. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members. The overall approach to the study of wellness in the Crown Institute foregrounds the importance of contextual factors and addresses disparities in access to health and education, such as those related to gender, race, ethnicity, sexual orientation, language, geography, or other forms of identity. Current areas of Crown Institute work include but are not limited to participatory action research with Latinx families, mindfulness and compassion among educators and youth, and factors that support young people’s sense of belonging and agency in communities and schools. Future research may build upon existing areas of research in the Crown Institute or may explore new areas not currently represented. Our founding team brings together faculty from the Department of Psychology and Neuroscience in the College of Arts and Sciences and faculty from the School of Education.

What Your Key Responsibilities Will Be

General assistance to the Institute Director’s Assistant with:
Scheduling of meetings for Crown Institute Leadership Team. Drafting of written communications and taking of minutes during meetings. Organization of electronic and paper records, including maintaining and updating the Director’s CV and biography. Submitting Purchasing Card and Travel Cards receipts for Crown Institute Leadership Team. Submitting Travel Authorization forms, and processing travel reimbursements. Administrative duties, including but not limited to, printing, consolidating notes, drafting presentations, gift purchasing, gift wrapping, composing letters, mailing, and other tasks. All tasks may involve driving semi-regularly. Event-related tasks including set-up and breakdown, A&V set up, purchasing of F&B and décor, and other duties as needed.

What You Should Know

This is a temporary, full-time position anticipated to last 12 months. The schedule will require the ability to work on-site 5 days a week (with day-to-day flexibility based on daily responsibilities, including occasionally working into the evening and/or early mornings), with the potential to work Hybrid based upon daily responsibility. Possible weekend events.

What We Can Offer

The hire rate for this position is $24.00 per hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for .

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

Two years of related experience that includes experience with Microsoft Suite. Education may substitute for the experience on a year-for-year basis.

What You Will Need

Ability to learn tasks quickly and efficiently. Ability to learn and respond quickly to situations that arise on a day-to-day basis. Ability to handle highly confidential and critical matters. Strong verbal and written communication skills. Good organizational skills. Meticulous; ability to balance multiple set timelines, producing accurate, neat, and timely results. Understands how to conduct oneself in a professional environment.

What We Would Like You to Have

Experience with Concur, and Asana preferred. Experience in event planning, and/or in an administrative assistant position preferred. Valid driver’s license and ability/comfortability with driving regularly.