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Administrative Assistant I

2 months ago

Boulder, United States Blue Canyon Technologies Full time
Job DescriptionJob DescriptionSalary:

Blue Canyon Technologies, RTX's small satellite manufacturer and mission services provider, is solving some of the toughest challenges in space. Our components and bus platforms have completed missions ranging from very-low Earth orbits to lunar and interplanetary journeys at a fraction of the cost of traditional space systems. We support premier defense, commercial and civil organizations including the U.S. Air Force Research Laboratory, NASA, MIT Lincoln Lab, the Johns Hopkins Applied Physics Laboratory, University of Colorado and more. Join our innovative and dynamic company as we build, test and operate the small spacecraft of the future.


Position Purpose: The Administrative Assistant I will provide administrative support to ensure efficient operation of BCT.


Title:  Administrative Assistant I

Position Type: Full Time

Pay Range: $19.00 - $24.00/hour

(Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

Location: Boulder, CO


Benefits:

  • 100% company paid health, dental and vision benefits for you and your dependents effective the first of the month following hire date
  • Life insurance
  • 401k (matching 4% with a minimum 5% contribution)
  • Generous PTO (3 weeks of vacation + 3 floating holidays, 2 weeks of sick time, 7 paid holidays throughout the year and parental leave).


Job Responsibilities:

  • Greet Visitors, direct them to the appropriate personnel, following visitor
  • Maintain Visitor Calendar, populate invites as
  • Procure office supplies and break room drinks and Keep break rooms and office supply area organized and stocked
  • Update and maintain the multitude of conference room calendars for each building in the BCT campus. Troubleshoot scheduling conflicts as they arise
  • Perform light clean-up and organizational duties in break areas daily (e.g., load dishwasher, stock supplies, make coffee, tidy up & clean refrigerators when needed)
  • Assist with planning, scheduling, and coordinating travel for BCT personnel and job candidates. This includes coordinating with travel vendors to make all necessary travel (e.g., air, lodging, car rental) arrangements for assigned staff and visitors; and provide travel itineraries.
  • Plan, schedule, and coordinate all catering requests for BCT customer meetings and internal meetings, as required. Light clean-up will be required
  • Reconcile and submit monthly credit card statements following the current Accounts Payable Guidelines
  • Assist with new hire onboarding, coordinate new employee seating and desks preparation
  • Organize cleaning schedule of ESD jackets
  • Set-up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence or other materials.
  • Proof-read and format documents, verifying accuracy and completeness of
  • Prepare reports, memos, letters, spreadsheets, presentations, and other documents, using Microsoft Word, Excel and Power Point Programs
  • Follow confidentiality of information and general policies and procedures
  • Other responsibilities as assigned

 

Required Qualifications/Education:

  • Advanced to expert skills with MS Office
  • 1-2 years of general clerical experience in an administrative or office support
  • Enthusiastic, friendly, dedicated work style and conscientious about providing top-quality administrative support
  • Strong organizational and planning skills
  • Ability to work as a member of a team and work independently
  • Ability to remain positive, flexible, and focused in a fast-paced work environment where priorities change frequently
  • Bachelor’s degree preferred
  • Related technical experience may be considered in lieu of education



Working Conditions:

This job operates in a professional office environment, but in a manufacturing company. This role uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.  BCT anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require BCT to shorten or extend the application window.


Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long periods of time.  The employee is occasionally required to stand, bend, reach, and walk. The position requires some light physical effort. This would require the ability to lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities are required by this job which includes close vision, distance vision, color vision, and ability to adjust focus.


Blue Canyon Technologies is a drug-free workplace and an Equal Employment Opportunity (EEO)/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, veteran status, or any other protected factor. Colorado Residents:  In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation.  You will not be penalized for redacting or removing this information.  Blue Canyon Technologies is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact Melissa Po at HR@bluecanyontech.com.