National Meetings
1 week ago
Overview
As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.
The American Heart Association has an excellent opportunity for a National Meetings and Events Manager based out of our National Center office located in Dallas, TX .
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.jobs.
Responsibilities
Manage all meeting logistics for assigned association meetings.
Assist with on-site meeting management when required.
Research and when required, conduct site visits of potential meeting facilities to find the most appropriate location for meetings.
Negotiate and execute hotel and vendor contracts to secure the best deal for the American Heart Association.
Review meeting requirements, budget and agenda with program staff so all needs are met.
Communicate planning deadlines with program staff so that all deadlines are met.
Establish menus and other meeting specifications with staff to secure correct details.
Prepare function forms for distribution to staff, hotel and vendors to communicate needs.
Verify, reconcile and process hotel and vendor invoices with approval from program staff so that bills are paid on time.
Assumes responsibility for additional meetings, conferences and projects on an as needed basis.
Qualifications
Minimum of three (3) years of experience and/or training in meeting planning, administration, management or an equivalent combination of training and experience; bachelor’s degree preferred.
Minimum of three (3) years of experience with a convention bureau, hotel or position with meeting planning responsibilities.
Knowledge of the principles and practices of meeting/convention planning and administration with working knowledge of meeting planning technology.
Knowledge of MS Office (Word, Excel, Outlook, etc.) and basic accounting principles.
Strong organizational skills needed for multiple meetings management.
Strong interpersonal skills with all levels of American Heart Association staff and volunteer leadership.
Excellent oral and written communications.
Ability to keep detailed records for coordination of meetings and their history.
Ability to manage project time and workload efficiently.
Ability to negotiate contracts.
Ability to think logically and solve problems.
Ability to work in a team environment.
Must be able to travel overnight approx. 20% of the time. Some travel may be required to support large events throughout the year.
CMP certificate preferred.
Compensation & Benefits
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
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