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National Meetings Coordinator

2 months ago

Dallas, Texas, United States American Heart Association Full time

About the Role

We are seeking a highly organized and detail-oriented National Meetings and Events Manager to join our team at the American Heart Association. As a key member of our events team, you will be responsible for planning and executing all aspects of our national meetings and events, ensuring seamless execution and exceeding expectations.

Key Responsibilities

  • Manage all meeting logistics, including venue selection, catering, and audiovisual equipment.
  • Coordinate with vendors and stakeholders to ensure timely and within-budget delivery of services.
  • Develop and implement meeting budgets, ensuring cost-effectiveness and ROI.
  • Collaborate with program staff to review meeting requirements, budget, and agenda.
  • Communicate planning deadlines and meeting specifications to staff, vendors, and stakeholders.
  • Verify, reconcile, and process hotel and vendor invoices.

Requirements

  • Minimum of three years of experience in convention planning, administration, or a related field.
  • Knowledge of meeting planning technology and software.
  • Strong organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Ability to travel overnight approximately 20-30% of the time.

What We Offer

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Collaborative and dynamic work environment.
  • Recognition and rewards for outstanding performance.

About the American Heart Association

The American Heart Association is a leading force for a world of longer, healthier lives. Our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, and physical or cognitive abilities.