Emergency Hire Administrative Support Coordinator I

3 months ago

San Luis Obispo, United States The California State University Full time

Job Summary

Greet visitors, respond to inquiries from students, parents, faculty, staff, and the general public, regarding department, college and university information.

Supervise student assistants.

Support department in hiring processes of faculty and staff positions as needed.

Assist with all aspects of event planning (departmental events, WOW BBQ, Parents Weekend, and Commencement/ Order of the Engineer, SEAOC ARCE reception).

Coordinate course scheduling process including but not limited to inputting data, generating standard reports, coordinating teaching schedules, troubleshooting common registration issues, managing required student advising process and collaborating with university class scheduling in accordance with policies and deadlines.

Assist with faculty reimbursements.

Monitor enrollment data and related files. Run standard reports based on this data.

Create academic advising folders for the incoming class and all other duties associated with the start of a new academic year.

Order equipment and supplies, process forms for signatures, and assist with department communications (department mail, email, website, student e-digest, faculty office hours and syllabi, and social media).

Provide other general clerical and administrative support and other duties as assigned.

Education and Experience

High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $21.23 - $23.30 per hour

Classification Range: $21.23 - $33.36 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our for additional information.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (. H-1B visas).

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