Program Administrative Assistant

2 months ago

San Luis Obispo, United States Community Action Partnership of San Luis Obispo County Full time

Join Our Team as a Program Administrative Assistant

Are you a detail-oriented professional with a passion for supporting families and communities? We are looking for a dedicated Program Administrative Assistant to join our Family and Community Support Services (FCSS) team within the Child, Youth, and Family Services (CYFS) Division. In this role, you will provide essential administrative and clerical support to help our staff deliver vital services to clients, assisting them in achieving self-sufficiency and contributing to CAPSLO’s mission.

Please note: This position may be eligible for an internal referral bonus and/or hiring bonus.

We would love to hear from someone who:

Level I: Has a high school diploma/GED and three years of experience in office management and clerical duties, or an equivalent combination of education and experience. Has strong Microsoft Excel skills. Has dependable, insured transportation and valid California Driver’s License (mileage to be reimbursed) with an acceptable driving record. A DMV printout and proof of insurance will be required. Level II: Has a high school diploma/GED and five years of experience in office management and clerical duties, or an equivalent combination of education and experience.Has strong Microsoft Excel skills. Has dependable, insured transportation and valid California Driver’s License (mileage to be reimbursed) with an acceptable driving record. A DMV printout and proof of insurance will be required.

As an Administrative Assistant you will:

Perform various clerical tasks such as word processing, data entry, filing, copying, mailing, and tracking information. Screen and direct telephone calls, providing routine information and referrals. Receive referrals from Family and Community Support programs and track information using program procedures. Enter intakes and programmatic file information into ClientTrack, our client database system. Arrange logistics for meetings and activities, develop agendas, and prepare meeting materials. Compile and record statistical data, creating comprehensive reports. Distribute information, letters, and memos to program management and staff. Assist with the preparation of letters, brochures, bulletins, announcements, and flyers. Manage mail, packages, and correspondence distribution. Maintain office supplies and reorder as needed. Prepare purchase requisitions for non-office supplies. Track and voucher bills related to relevant programs. Help maintain a clean and orderly office space. Attend staff meetings, conferences, and workshops as required. Adhere to safety rules and practices, ensuring maximum safety for yourself, colleagues, clients, and children. Perform other duties as needed.

As a CAPSLO Employee you will receive:

Medical, Dental, Vision and Life Insurance coverage, 100% covered by CAPSLO 14 paid holidays, so you can always count on being off. Vacation time to relax, reconnect and recharge. Sick Time to rest and feel better or get to our doctor appointment. A generous match to your retirement contribution after your first six months. The opportunity to work alongside a team of individuals with the same goal… helping people, changing lives And much more…

Additional Eligibility Qualifications:

Must be at least 18 years of age by date of hire.  Must comply with the CAPSLO COVID-19 Vaccination Policy, either being fully vaccinated or sign a COVID-19 vaccination declination form. Based on program, a current TB skin test/Chest X-Ray may be required.  Employment is contingent upon meeting all applicable job requirements and background requirements. A criminal history clearance is required prior to employment.  Upon hire, agency staff will check the Megan’s Law (or the current sexual predator website) to ensure each staff being hired is clear for employment. Agency staff will check the website annually to ensure all program staff are cleared to work.

About us:

Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To view the full job description click .

Benefits & Perks: 
 Stay Healthy
Keep yourself healthy with our comprehensive Medical, Dental, Vision and Life Insurance plans (Did we mention we pay your monthly premium at 100% if you are full time, YES…100 %) Keep your family healthy with the same comprehensive Medical, Dental, Vision available for you to purchase Address everyday concerns with access to our Employee Assistance Program for you and your family. Get involved with company-sponsored monthly wellness challenges Be Financially Fit
Save for your future by enrolling into our retirement plan with generous company matches after 6 month. Set aside pre-tax dollars to cover medical or child care expenses through our Flexible Spending Plans. Utilize Discounts from our partners (reduced rates for pet insurance, cell phone services, car rentals and more). Take time for you
Relax, recharge, and reconnect with friends and family or plan your get away for a few days while using your vacation time awarded to you every pay period Relax when you are sick, rest assured you are covered by your awesome team and accrued paid sick time Honor diversity on our paid holidays of Martin Luther King Jr. Day and Juneteenth National Independence Day. Want to celebrate a day that’s especially meaningful to you? We’ve got you covered with a paid Personal Holiday. Enjoy the holidays You get 14 of them…PAID

Career Growth & Professional Development

Work in an environment that fosters learning excellence and provides ongoing opportunities for experience and education. Explore our education assistance programs to support your professional development and empower your career journey. (*must be hired under eligible program) Apply for our education leave program, which allows paid time off to take career related courses or education reimbursements (*must be hired under eligible program) Feed your mind, fuel your career with our lunch and learn sessions and various virtual training opportunities Have fun at work
 Celebrate birthdays and anniversaries with your team Join one of our committees and meet employees across the agency. Rock your CAPSLO provided hats, t-shirts, sweaters and more Be you

Other details

Pay Type Hourly Employment Indicator Regular Full Time Min Hiring Rate $19.50 Max Hiring Rate $21.50 Required Education High School

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