Program Assistant 3, Bienen School of Music and SESP

1 month ago

Evanston, United States Northwestern University Full time
Job Summary:        

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations.   Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

This Program Assistant 3 within Alumni Relations and Development provides administrative support for the directors of development for the Bienen School of Music and the School of Education and Social Policy, supporting fundraising operations and events for both schools.   Regular tasks include drafting and preparing letters to donors, creating donor briefings for deans and gift officers, pulling data and creating reports, drafting internal news updates, ordering supplies and promotional materials, and coordinating events. The position has frequent communication with Bienen and SESP leadership, staff, and volunteers, as well as with positions across Alumni Relations and Development.

 

Specific Responsibilities:  

Documents & Databases

  • Prepares drafts of correspondence, reports and presentations including manuscripts, scientific, technical &/or statistical documents.
  • Proofs for spelling & grammar.  
  • Enters information into spreadsheets &/or databases on donors, donor communication, donor proposals, and donor gifts.
  • Processes donations that come by check directly to the schools.
  • Compiles routine reports, statistics, tables, charts, etc. from readily available information.
  • Conducts routine research on donor prospects for frontline officer travel and when there is a request requiring immediate response.

Accounting

  • Verifies invoices and expense reports; and/or reconciles to budget.
  • Creates and maintains financial records.
  • Prepares forms.
  • Verifies appropriateness and accuracy of charges.
  • Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
  • Updates financial transaction spreadsheets and databases.  
  • Processes vendor contracts and payments as necessary.

Coordination

  • Organizes and coordinates events which may include creating timelines, scheduling rooms and/or speakers, identifying and confirming vendors, processing contracts, drafting invitations and guest lists, tracking responses, developing day-of materials, and staffing events.
  • Coordinates with Bienen School and SESP staff on scheduling, communications, donor contacts, data management and donations

Contacts

  • Provides information via phone, e-mail, mail, etc.  
  • As requested, assists in planning small group events, including contacts with volunteers.
  • Coordinates and leads tours of Ryan Center for Musical Arts.
  • Represents supervisor in routine/standard situations with various levels of personnel both internally & externally. Provides basic interpretation of policies and procedures.  
  • Researches information to resolve problems or issues.
  • Performs other duties as assigned.

 

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

  • A high school diploma or its equivalent along with 2 years of administrative support experience is required.

 

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent writing and proofreading skills required.   Ability to successfully manage multiple projects simultaneously and attention to detail are essential to this position.  
  • Intermediate+ knowledge of word processing, spreadsheets, email, and database software programs is required.  

 

Preferred Qualifications: (Education and experience)

  • Interest and experience in music and/or education desirable.

 

Preferred Competencies: (Skills, knowledge, and abilities)

  • Experience in event planning, fundraising, education and/or music preferred.

 

Target hiring range for this position will be between $22.00-$23.00 per hour.  Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

 

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at  to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at  to learn more .



Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

  • Program Assistant 3, Bienen School of Music and SESP

    5 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:As a key member of the Alumni Relations and Development team at Northwestern University, the Program Assistant 3 will provide administrative support to the directors of development for the Bienen School of Music and the School of Education and Social Policy. This role will focus on supporting fundraising operations and events for both schools,...

  • Support Services Specialist, Northwestern University

    4 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:As a key member of the Alumni Relations and Development team at Northwestern University, the Program Assistant 3 will provide administrative support to the directors of development for the Bienen School of Music and the School of Education and Social Policy. This role will focus on supporting fundraising operations and events for both schools,...

  • Administrative Coordinator, Alumni Relations and Development

    5 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:As an Administrative Coordinator, you will play a critical role in supporting the directors of development for the Bienen School of Music and the School of Education and Social Policy. Your primary responsibilities will include providing administrative support for fundraising operations and events for both schools.Key Responsibilities:Document...

  • Professor of Horn at Northwestern University

    4 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:We are seeking a highly accomplished and experienced Academic Leader in Horn Performance to join our faculty at Northwestern University. As a Professor of Horn, you will be responsible for teaching and mentoring undergraduate and graduate students, maintaining a professional career as an artist/teacher, and contributing to the academic and...

  • Educator - Program Assistant

    5 days ago

    Evanston, Illinois, United States Right At School Full time

    Empower a Love of Learning | Support Educational Institutions | Give Parents Peace of MindRight At School has been providing safe, fun, and meaningful extended day enrichment programs for more than a decade, and today we serve more than 35,000 students in 17 states across the country. Our after school, before school, and break camp programs give students a...

  • Associate Professor of Music Theatre

    4 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryWe are seeking a highly accomplished theatre artist with multiple areas of artistic specialization in musical theatre to join our faculty as a tenure-eligible Associate or Full Professor. The successful candidate will assume leadership of the Music Theatre Certificate Program and will be responsible for teaching courses in music theatre, mentoring...

  • Certified Nursing Assistant

    4 days ago

    Evanston, Illinois, United States Mather Full time

    We are seeking a skilled Certified Nursing Assistant to join our team at The Mather, a Life Plan Community that provides assisted living, memory support, and Medicare-certified skilled nursing services. As a CNA on our team, you will provide person-centered and professional care to residents in a luxury on-site health center.Job Summary:Provide high-quality...

  • Substitute Educator

    2 weeks ago

    Evanston, United States Right At School Full time

    Inspire a Love of Learning | Support Schools | Give Parents Peace of MindRight At School has been providing safe, fun, and meaningful extended day enrichment programs for more than a decade, and today we serve more than 35,000 students in 17 states across the country. Our after school, before school, and break camp programs give students a place to learn,...

  • Certified Nursing Assistant

    4 days ago

    Evanston, Illinois, United States Mather Full time

    About the Role:We are seeking a skilled Certified Nursing Assistant (CNA) to join our team at our luxury on-site health center within The Mather, a Life Plan Community that provides a range of care services, including assisted living, memory support, and Medicare-certified skilled nursing.Key Responsibilities:Provide person-centered care to residents in a...

  • Substitute Educator

    2 weeks ago

    Evanston, United States Right At School Full time

    Inspire a Love of Learning | Support Schools | Give Parents Peace of MindRight At School has been providing safe, fun, and meaningful extended day enrichment programs for more than a decade, and today we serve more than 35,000 students in 17 states across the country. Our after school, before school, and break camp programs give students a place to learn,...

  • Environmental Education Program Facilitator

    2 weeks ago

    Evanston, Illinois, United States City of Evanston Full time

    Position Type:Parks and RecreationLocation:Ecology CenterGeneral Overview:This role involves supporting the design, development, and execution of environmental education initiatives at the Evanston Ecology Center. Programs may encompass special events, educational field trips, scout activities, canoe excursions, summer camps, mini-camps, and programming for...

  • Temporary Program Assistant

    3 weeks ago

    Evanston, United States Northwestern University Full time

    Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Program Assistant Hours: This is a part-time position (40 hours per week) Pay: $18.00 - $20.00 per hour depending on experience Campus: Evanston Approximate start date: 0 9/1/2024 Approximate end date: 10/18/2024 Northwestern University is seeking a temporary Program Assistant ...

  • K-8 School Social Services Specialist

    2 weeks ago

    Evanston, Illinois, United States EvanstonSkokie School District 65 Full time

    Job Title:Position: Social Services/Social WorkerLocation:Evanston/Skokie School District 65Overview:We are seeking a committed Social Services Specialist to join our educational team. In this role, you will be instrumental in managing administrative tasks, ensuring adherence to educational standards, and delivering essential support to students and their...

  • Assistant Professor of African Diasporic Performance

    5 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryWe are seeking a highly qualified and experienced scholar to join our faculty as an Assistant Professor of African Diasporic Performance. The successful candidate will be responsible for teaching undergraduate and graduate courses in the area of African Diaspora Performance, mentoring students, and contributing to the departments' missions at the...

  • Assoc Prof/Professor

    3 months ago

    Evanston, United States Northwestern University Full time

        Associate/Full Professor in Theatre (Tenure-Eligible)   The Department of Theatre at Northwestern University is searching for a tenure-eligible faculty member, at the rank of Associate or Full Professor, in the area of Undergraduate Music Theatre. We seek to recruit an accomplished theatre artist with multiple areas of...

  • Pastry Assistant

    2 days ago

    Evanston, Illinois, United States Thematherevanston Full time

    About the RoleWe are seeking a skilled Pastry Assistant to join our culinary team at The Mather Evanston. As a Pastry Assistant, you will play a vital role in creating exceptional dining experiences for our residents and guests.Key ResponsibilitiesAssist the Pastry Chef in preparing and managing the production of high-quality baked goods and desserts.Help to...

  • Certified Nursing Assistant Apprentice

    3 months ago

    Evanston, United States Covenant Living Communities and Services Full time

    JOB DESCRIPTION Making a difference in the lives of others – that’s what working at Covenant Living is all about. Our healthcare professionals have the opportunity each and every day to make a difference in the lives of older adults. From improving our residents’ quality of life, to creating peace of mind for them and their families, our team members...

  • Guest Paraprofessional Assistant

    14 hours ago

    Evanston, Illinois, United States EvanstonSkokie School District 65 Full time

    About the Role:Evanston/Skokie School District 65 is seeking Guest Paraprofessional Assistants to support our teaching staff in the classroom. As a Guest Paraprofessional Assistant, you will work closely with teachers and students to ensure a safe and productive learning environment.Key Responsibilities:Classroom Management: Maintain a safe and organized...

  • Administrative Coordinator for Medill Programs

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Medill - Administration Salary/Grade: NEX/11 Northwestern University Medill School of Journalism, Media, Integrated Marketing Communications stands as a pioneer in education and research. As the media landscape undergoes significant transformation, Medill remains at the cutting edge of innovation. Our distinguished teaching and thought leadership...

  • Administrative Coordinator for Medill Programs

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Department: Medill - Administration Salary/Grade: NEX/11 Northwestern University Medill School of Journalism, Media, Integrated Marketing Communications stands as a pioneer in education and research. As the media landscape undergoes significant transformation, Medill remains at the cutting edge of innovation. Our distinguished teaching and thought leadership...