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Administrative Coordinator, Alumni Relations and Development
2 months ago
As an Administrative Coordinator, you will play a critical role in supporting the directors of development for the Bienen School of Music and the School of Education and Social Policy. Your primary responsibilities will include providing administrative support for fundraising operations and events for both schools.
Key Responsibilities:- Document Management: Prepare drafts of correspondence, reports, and presentations, including manuscripts, scientific, technical, and statistical documents. Proofs for spelling and grammar.
- Database Management: Enter information into spreadsheets and databases on donors, donor communication, donor proposals, and donor gifts.
- Financial Management: Verify invoices and expense reports; reconcile to budget. Create and maintain financial records. Prepare forms. Verify appropriateness and accuracy of charges.
- Event Coordination: Organize and coordinate events, including creating timelines, scheduling rooms and speakers, identifying and confirming vendors, processing contracts, drafting invitations and guest lists, tracking responses, developing day-of materials, and staffing events.
- Communication: Provide information via phone, email, mail, etc. Assist in planning small group events, including contacts with volunteers. Coordinate and lead tours of Ryan Center for Musical Arts.
- A high school diploma or its equivalent along with 2 years of administrative support experience is required.
- Excellent writing and proofreading skills required. Ability to successfully manage multiple projects simultaneously and attention to detail are essential to this position.
- Intermediate+ knowledge of word processing, spreadsheets, email, and database software programs is required.
- Interest and experience in music and/or education desirable.
- Experience in event planning, fundraising, education, and/or music preferred.
The target hiring range for this position will be between $22.00-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
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