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Program Assistant 3, Bienen School of Music and SESP
2 months ago
As a key member of the Alumni Relations and Development team at Northwestern University, the Program Assistant 3 will provide administrative support to the directors of development for the Bienen School of Music and the School of Education and Social Policy. This role will focus on supporting fundraising operations and events for both schools, ensuring seamless coordination and execution of various tasks.
Key Responsibilities:- Document Management: Prepare drafts of correspondence, reports, and presentations, including manuscripts, scientific, technical, and statistical documents. Proofread for spelling and grammar errors.
- Database Management: Enter information into spreadsheets and databases on donors, donor communication, donor proposals, and donor gifts. Process donations received by check directly to the schools.
- Accounting and Financial Management: Verify invoices and expense reports, reconcile to budget, and create and maintain financial records. Prepare forms, verify appropriateness and accuracy of charges, and process and reconcile expenses, accounting transfers, and appropriation changes.
- Event Coordination: Organize and coordinate events, including creating timelines, scheduling rooms and speakers, identifying and confirming vendors, processing contracts, drafting invitations and guest lists, tracking responses, developing day-of materials, and staffing events.
- Communication and Representation: Provide information via phone, email, mail, and other means. Assist in planning small group events, including contacts with volunteers. Coordinate and lead tours of Ryan Center for Musical Arts. Represent the supervisor in routine and standard situations with various levels of personnel both internally and externally.
- A high school diploma or its equivalent along with 2 years of administrative support experience is required.
- Excellent writing and proofreading skills are essential. Ability to successfully manage multiple projects simultaneously and attention to detail are critical to this position.
- Intermediate+ knowledge of word processing, spreadsheets, email, and database software programs is required.
- Interest and experience in music and/or education are desirable.
- Experience in event planning, fundraising, education, and/or music is preferred.
The target hiring range for this position will be between $22.00-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Northwestern University offers comprehensive benefits, including health care plans, retirement benefits, tuition discounts, and more.
