Support Services Specialist, Northwestern University

6 days ago


Evanston, Illinois, United States Northwestern University Full time
Job Summary:

As a key member of the Alumni Relations and Development team at Northwestern University, the Program Assistant 3 will provide administrative support to the directors of development for the Bienen School of Music and the School of Education and Social Policy. This role will focus on supporting fundraising operations and events for both schools, ensuring seamless coordination and execution of administrative tasks.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to the directors of development, including drafting and preparing correspondence, reports, and presentations.
  • Document Management: Maintain accurate and up-to-date records, including donor information, correspondence, and reports.
  • Financial Management: Process donations, verify invoices and expense reports, and reconcile financial transactions.
  • Event Planning: Coordinate events, including creating timelines, scheduling rooms and speakers, and tracking responses.
  • Communication: Provide information to stakeholders via phone, email, and mail, and assist in planning small group events.
Requirements:
  • A high school diploma or equivalent, along with 2 years of administrative support experience.
  • Excellent writing and proofreading skills, with the ability to manage multiple projects simultaneously.
  • Intermediate+ knowledge of word processing, spreadsheets, email, and database software programs.
Preferred Qualifications:
  • Interest and experience in music and/or education.
  • Experience in event planning, fundraising, education, and/or music.
Benefits:

Northwestern University offers a comprehensive benefits package, including health care plans, retirement benefits, tuition discounts, and more. Visit our website to learn more.

Work-Life and Wellness:

Northwestern University supports flexible work arrangements and programs to help you navigate life's challenges and opportunities. Visit our website to learn more.

Professional Growth & Development:

Northwestern University offers a variety of tools and resources to support your career development and continuing education. Visit our website to learn more.



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