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Special Projects Manager, Finance Administration and Planning

4 months ago

Queens, United States City of New York Full time

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:
1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods
3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness
4) Reduce black maternal mortality and make New York a model city for women’s health
5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In , the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:

The Division of Finance seeks to hire a Special Projects Manager to support the Deputy Commissioner for the Division of Finance. The Special Projects Manager will be expected to exercise independent judgement, coordinate multiple and diverse projects and respond quickly to changing conditions and complete tasks on a short turnaround time frame.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Evaluate, analyze, monitor and report on the capacity of all Bureaus within the Division of Finance to meet their programmatic goals, objectives and new public health initiatives.

Provide team leaders of each unit with evidence-based data and recommendations for program enhancements as needed to improve the quality of services provided and advance overall business performance.

Utilize effective project management techniques to ensure a seamless flow of data collection, tracking, trending and analysis as a means of providing the Deputy Commissioner with accurate and routine updates on the status of current projects.

Document progress of projects; Identify potential challenges with project deadlines and the gathering of quantitative and qualitative data; Make recommendations for a corrective action plan as needed so that assigned projects remain on target and deliverables are met both at the divisional and inter-agency level.

Conduct relevant industry-based literature reviews (including charts, graphs and tables) to prepare comprehensive reports and provide programmatic updates

Prioritize issues for the Deputy Commissioner's review/attention as it impacts the attainment of the divisional goals and objectives.

Lead the planning and implementation of assigned projects; develop project plans; facilitate the definition of project scope, goals, milestones, schedules, and deliverables.

Maintain strong, collegial, and effective working relationships

Communicate analytic solutions to external stakeholders and agency partners, including but not limited to community-based organizations with a public-health driven focus to implement improvements as needed to operational systems

Prepare and present status reports defining progress, problems, and solutions.

Facilitate meetings, including by senior agency and division staff. This responsibility includes agenda preparation, recording of minutes, monitoring and following up for action items, and strong facilitation to assure meeting desired outcomes are achieved.

Generate management reports, Power Point presentations, briefing documents, memos, letters, and other materials using professional language with a high attention to detail and understanding of audience and desired outcomes.

Track updates and timelines for the completion of divisional projects that will impact the design, planning and implementation of new public health initiatives and agency-wide policies and procedures.

Respond to and resolve confidential and sensitive inquiries. Provide guidance to other departments and/or agencies. Maintain confidentiality as directed. Act as representative on committees, special related projects, and other activities as assigned.

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
- A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

- Proof of Education according to the education requirements of the civil service title.

- Current Resume

- Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”


Minimum Qualifications

1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
To be appointed to Assignment Level II and above, candidates must have:
1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.

NOTE:
Probationary Period
Appointments to this position are subject to a minimum probationary period of one year.


Preferred Skills
Outstanding interpersonal, written and computer skills (including Microsoft Word, Excel, PowerPoint, Outlook, and graphics/diagramming application such as Visio).
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.