Administrative Assistant III
2 months ago
Administrative Assistant III
This is a full time in office role out of our Irvine, CA office.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and effectively to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, Administrative Assistant III possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.
Create and maintain Distribution Groups Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems) Assists with overflow work from other areas of the business; provide backup support to other AAs as necessary Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution Research and book travel arrangements Prepares and submits expense reports Records time accurately and submits according to corporate guidelines Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings Serves as an expert resource for Aon branding Maintains OneDrive files, databases, or SharePoint sites as applicable Prioritizes work, makes measurable progress on assignments, and delivers quality results Has an advanced understanding of practice/business terminology Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering Actively participates in leadership meetings for follow ups and note taking when applicable Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable Coordinates projects and works independently Ability to compose materials from rough notes or independent knowledge of circumstances Acts as liaison between the executive and their colleagues, clients, and other stakeholders Strategic, solves problems, and establishes procedures that result in process improvements Acts as a subject matter expert for internal tools and resources Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums This list is not all-inclusive; other tasks may vary based on business needHow this opportunity is different
The Administrative Assistant III reports to the Administrative Operations Manager and provides advanced administrative support to business leaders, client teams and local teams within a workgroup, practice area, or solution line. Support responsibilities may include email and calendar delegate, travel and expense management, document production, ad hoc projects, and the effective use of office applications.
Skills and experience that will lead to success
Displays exceptional customer service skills and attention to detail Superior writing skills—grammar, punctuation, spelling, and proofreading Superior verbal and written communication skills Self-motivated team player with ability to work independently under minimal supervision Demonstrates strong organizational and project management skills Demonstrates discretion on highly confidential matters A wide degree of creativity and latitude is expected Suggests approaches for resolving problems Maintains a high level of confidentiality Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality Advanced level computer literacy in Microsoft Office Suite and other programs as applicable Minimum of 6+ years of relevant experienceSkills: Microsoft skills testing administered as part of the recruiting process.
Education : High School degree or equivalent years of industry experience. Bachelor’s degree a plus.
The salary range for this position (intended for U.S. applicants) is $65,000 to $86,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working
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