Administrative Assistant

3 days ago

Irvine, California, United States University of California Full time


Job Opening ID:63448
Reports To: Division Administrator
Working Title: ADMINISTRATIVE ASSISTANT
Department: DOM Endocrinology
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Staff

Position Summary:

Under supervision of the Division Administrator, the Assistant supports administrative functions for assigned divisions in the Department of Medicine. Major duties are providing financial support (Reconciling financial transactions, forms preparation, all aspects of purchasing, honorariums, and donor funds) general office and facilities management, and personnel/administrative administration. Maintain accurate records and documentation in support of all purchases. May processes low-value purchase orders, high value requisitions and other types of purchases as required. Utilizing KFS financial system to submit Travel/Entertainment/Meeting reimbursements, processing transactions related to business expenses, and purchasing and maintaining inventory of office supplies for the Division. Perform payroll reconciliation for Division accounts, both restricted and unrestricted. Perform other administrative duties as assigned.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .


$27.34 – $32.84 (Hourly Rate) Expected Pay Range within the Full Salary Range $27.34 – $39.18 (Hourly Rate)

Department Website:

Required:

  • Excellent written and oral communication skills to produce clear and concise documents of professional quality.
  • Ability to define problems, identify relevant factors, formulate logical conclusions, and suggest solutions
  • Ability to manage and prioritize projects independently
  • Ability to independently investigate issues, compile data and make recommendations for action
  • Competent computer skills, including Microsoft Office package

Preferred:

  • Bachelor of Art or Bachelor of Science Degree in a related field
  • Bachelor of Art or Bachelor of Science Degree in a related field Demonstrated working knowledge of university financial systems and policies

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page –

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or [email protected]


To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.

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