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Academic Program Specialist I

2 months ago

Gainesville, United States University of Florida Full time

Job Description:

The Academic Program Specialist I (job code ) described herein works in Admissions and Financial Aid, College of Dentistry, University of Florida (UF). The Associate Dean for Admissions and Financial Aid and the Assistant Director of Admissions supervise the incumbent. The incumbent must be knowledgeable about College and University admissions policy and procedures and must present a positive image of the school. The incumbent's duties include, but are not limited to, event planning, public relations, social media management, website maintenance, Admissions Outreach Ambassadors management, multicultural outreach and recruitment, support for the BS-DMD Program and the Summer Health Profession Education Program. The incumbent must have excellent computer and communication skills, including familiarity with social media and graphic design programs.

Event Planning: Responsible for organizing and promoting all Office of Admissions events including (but not limited to) Pre-Dental Forum, Pre-Dental Fair, open houses, DMD interview day activities, committee meetings, office meetings, and retreats. These responsibilities include securing meeting space, ordering and coordinating catering, designing promotional materials, as well as promoting events to pre-dental advisors, pre-dental students, dental students, dental faculty, and any additional
audiences deemed appropriate.

Outreach and Recruitment: Responsible for managing and coordinating recruitment efforts for pre-dental and predoctoral students throughout Florida and the U.S., with the probability of travel to some of these areas. Responsible for promotional material and PowerPoint and oral presentations for these groups. Responsible for participation in virtual recruiting fairs. Responsible for showcasing programmatic accomplishment and highlights. Responsible for advisement of pre-dental students, advisors, and parents of students interested in the field of dentistry. Responsible for assisting the Associate Dean for Student Affairs and Involvement with Office of Admissions-related activities by providing event planning, promotional, and organizational support for the Summer Health Professions Education Program at UF.

Public Relations: Responsible for coordinating the Office of Admissions efforts to develop and manage appropriate outward presence. Responsible for coordinating public relations efforts with UFCD Communications Director. Responsible for graphic design, videos, and multi-media content for advertising, newsletters, and publications. Responsible for networking with students and faculty at designated UF and UFCD events. Responsible for meeting and greeting visitors to the Office of Admissions.

Responsible for managing the Admissions Outreach Ambassadors (AOA), BS-DMD professional development program, and miscellaneous program activities: This includes managing and monitoring ambassador sign-ups, establishing and maintaining a relationship with the AOA leadership, encouraging AOA students to sign-up for activities, management of the AOA-Accepted DMD student pairing program, and relaying all relevant information to the students. Responsible for management of the
BS-DMD professional development program, including planning guest speakers and activities. Responsible for coordinating Shadow a Gator Student Dentist Day for accepted and current DMD students. Coordinates with UFCD Office of Academic Affairs and Student Affairs and Involvement when necessary for issues/events that involve UFCD Office of Admissions, such as DMD Orientation week. Responsible for assistance and technical support, as needed, to the Associate Dean for
Admissions and Financial Aid.

Office of Admissions Website: This position is responsible for managing the process, collecting content, and working directly with technical support. Due to increased competition for dental students, updating/maintaining the website is a very high priority. Responsible for assistance in organizing and maintaining Accepted Student’s Website/entering student communications interface.

Expected Salary:

$,-$, annually; commensurate with education, experience and skills.

Benefits:

The University of Florida offers low cost plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as deferred compensation and (b) plans.

UF provides a variety of leave programs including vacation, sick leave, paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately vacation days annually, sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a month period.

UF Employees are also eligible for the , which provides big savings at various business and retailers

Explore UF’s plethora of benefit options here: 

Minimum Requirements:

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Experience
• Successful UF event planning experience
• Public speaking experience
• Ties to UF and/or UF College of Dentistry

Knowledge
• Knowledgeable of college and university admissions policy and procedures

Skills
• Interpersonal, Organizational & Graphic Design skills

Abilities
• Ability to deal with a wide variety of personality types, including unpleasant or difficult individuals and individuals with limited English language skills
• Ability to maintain confidentiality
• Ability to work independently while supervisor is engaged in other activities

Other Qualifications
• Pleasant, professional demeanor and presents a positive image of the school