Administrative Assistant
2 months ago
Overland Park, Kansas
Position Overview: We are currently seeking a dedicated and efficient Administrative Assistant to join our process serving company. The Administrative Assistant will play a vital role in supporting our operations by providing administrative assistance to ensure the smooth functioning of our office and assisting with various tasks related to process serving.
Key Responsibilities:
Manage incoming and outgoing correspondence, including emails, faxes, and mail related to process serving assignments.
Coordinate with process servers to assign and track service of legal documents accurately and in a timely manner.
Maintain accurate and up-to-date records of service attempts, status updates, and other relevant information in our database or case management system.
Prepare and file legal documents, affidavits of service, and other paperwork required for court filings or client updates.
Assist clients and attorneys with inquiries regarding the status of their cases and provide updates as needed.
Handle administrative tasks such as answering phones, scheduling appointments, and maintaining office supplies.
Assist in the preparation of reports, invoices, and billing statements for clients.
Collaborate with team members to ensure all process serving assignments are completed efficiently and within established deadlines.
Maintain confidentiality and discretion when handling sensitive legal documents and information.
Perform other administrative duties and special projects as assigned by management.
Qualifications:
High school diploma or equivalent; additional education or training in legal studies or office administration is preferred.
Previous experience (1-2 years) working in an administrative role, preferably in a legal or process serving environment.
Familiarity with legal terminology, court procedures, and document filing requirements.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn and navigate case management software.
Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks effectively.
Strong communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and team members.
Ability to work independently with minimal supervision and as part of a collaborative team.
Adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.
Professional demeanor with a commitment to maintaining confidentiality and integrity.
Compensation Package:
Competitive starting salary $17-$19 per hour
Benefits include Medical/Dental/Life Insurance, 401K, and Paid Time Off.
This Administrative Assistant position offers an exciting opportunity to contribute to the success of our process serving company while gaining valuable experience in the legal field. If you meet the qualifications and are looking for a challenging and rewarding role, we encourage you to apply and join our team.
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