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CHHS Support Coordinator- 4 Positions Available

4 months ago

Long Beach, United States California State University, Long Beach Full time

Job Summary

The Administrative Support Coordinator provides administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments, as needed. This Coordinator will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, record keeping, and personnel matters. The incumbent also provides customer service for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units at one time.

Key Responsibilities

Customer Service & Faculty Support: Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting Department visitors. Financial Data Entry & Purchasing: Performs data entry of expenditures, reconciles funds, and reviews fund balances, under the guidance of CHHS administration and the Chair/Director. Class Scheduling Support: Assists Chair/Director in tracking faculty schedule availability and preferences. Inventory Control: Keeps inventory of office equipment and supplies. Personnel Administration: Provide administrative support to Chair/Director for recruitment process of faculty, staff, student assistants, and independent contractors per CSULB/CHHS policies and procedures.

Knowledge Skills and Abilities

Requires a knowledge of various Microsoft Products, including Microsoft Office. Microsoft Excel experience and skills are required. Experience in PeopleSoft and Sharepoint are highly preferred. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to four years of general administrative experience required. Experience purchasing and managing a budget desired.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CHHS Instruction

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,732- $5,783 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,783 per month.