Commercial Administrative Assistant

2 months ago

Bellingham, United States Bank of the Pacific Full time

Commercial Administrative Assistant I

 Greet customers and prospects who enter the office, providing information and prompt solutions as
necessary. Answer telephone to respond to inquires and ensures prompt response and problem resolution
concerning client relationship activities and operations; may refer calls to appropriate person. Receive and process incoming customer requests for advances, pay downs, transfers and wires.
Within assigned scope of authority and within terms of lending limits the incumbent will advance for
overdrafts, assist with credit extensions and draws on credit facilities. In some offices, offer depository and cash management products as appropriate; refer client to other
product specialists as needed. May generate some routine consumer loans incidental to commercial
relationships. Maintain current knowledge of commercial account products and procedures to resolve problems and
answer questions from clients Type, assemble and distribute written materials such as forms, correspondence, invoices, reports and
schedules in accordance with established procedures. Sort, file, classify, and retrieve material in an established (manual or on-line) filing system including
but not limited to customer credit files. Log information into manual or automated systems; tracks and monitors progress and/or disposition
of requests, actions, files, documents, programs, etc. This includes but is not limited to setting up and
maintaining a tickler for follow-up files related to credit information and other information. Reports past due items to officers. Maintain office facilities including collection and distribution of incoming and outgoing mail;
corresponds with and pays vendors; ensures security procedures are followed; maintains client credit
information and other files; orders supplies; delivers needed copying and other image processing. Assist office staff by scheduling appointments; maintaining calendars; screening calls/visitors;
preparing expense forms; coordinating arrangements for meetings and conferences; preparing and
assembling presentation materials; may attend meetings and take/distribute minutes Search records, both internal and external, such as UCC searches, credit reports, county property
records, prospect data bases, secretary of state records, client on-line records, and others, to locate
specific information; checks materials for accuracy, completeness and/or procedural compliance; compares data to identify similarities and differences; compiles such information in a variety of ways. May set up simple spreadsheets.

Commercial Documentation Specialist Support:

The Commercial Administrative Assistant provides a variety of functions normally done by a Commercial Documentation Specialist whenever required by work volumes or absence of a Commercial Documentation Specialist. This includes but is not limited to:

Issuing of documentation requests to a central documentation office and follow-up for receipt and
review for accuracy of commercial loan documents. Checking with various public and internal data sources to ensure the legal status and identification of
borrowers and collateral location and liens. Ordering third party documents as necessary such as, but not limited to, appraisals, flood
certifications, title reports, and environmental reports. Correspond as necessary with said parties to
process documents as necessary, such as, but not limited to, the recording of real property documents. Organize and deliver documents to customers for signature, or to Commercial Banking Officers,
escrow officers, or others, according to an intuitive and efficient order, and in files or folders. Maintaining collateral such as extending UCC’s and recording deeds of trust, processing negotiable
collateral, Maintaining collateral files. Maintaining a collateral tickler and/or other data bases.

Credit Analyst Support:

The Commercial Administrative Assistant provides a variety of functions normally done by a Credit Analyst whenever required by work volumes or absence of a Credit Analyst. This includes but is not limited to:

Reviewing and processing borrowing base data. Administering construction draw advances and related controls. Processing covenant checks. Spreading financial statements. Completing routine approval, problem loan, and other loan memoranda.

Education/Knowledge/Skills & Abilities

High School diploma or equivalent at minimum; college experience strongly desired At least three years previous experience as Administrative Assistant, Credit Analyst, or systems administrator; Commercial Banking experience strongly desired; Understanding of collateral requirements with general exposure to documentation Use of bank standard word processing software and spreadsheet software with strong understanding of multiple math formulas. General communication (oral and written); clear voice communication; business telephone etiquette; distribute and exchange information with others; interaction with managers, employees, regulatory agencies, industry peers, customers, communicate/work with confidential information; compose draft written materials, correspondence/memoranda, reports, publications. Sound reasoning and judgement skills Exceptional interpersonal and rapport building skills Highly Organized Attention to Detail Knowledge Retention

Physical and Mental Requirements:

General office environment May be necessary to work extended hours Ability to effectively discern information and formulate appropriate action Ability to think critically and provide appropriate solutions Ability to perform repetitive finger, hand, and arm movements Ability to lift up to 20lbs. Ability to sit or stand for extended periods of time Ability to reach, squat, bend, and manually manipulate standard office equipment

Our Mission is simple, to be the best Bank for our employees, customers, investors and community. 

At Bank of the Pacific, we are committed to delivering memorable service beyond the customer’s expectation, to include both external and internal customers. We consistently demonstrate our values through teamwork, open communication, integrity, honesty and respect for others. Additionally, we will maintain a professional appearance through dress, conduct and an orderly work area. A successful candidate will possess these qualities and be enthusiastic, professional and of high ethics. They will embrace our Mission, Vision and Values and actively contribute to our success.

Our Core Values – We Care.

We consistently demonstrate this through:

Teamwork and open communication ~ Integrity, honesty and respect for others ~ Enthusiasm and positive recognition ~ Professionalism, initiative and innovation ~ Accountability, focused action and timely follow-through ~ Commitment to make our company a success

For your Benefit We Offer:

Salary range for this position is $21.00 to $24.00 per hour. The specific salary offered will depend on several factors including but not limited to applicant’s knowledge, skills and experience relevant to the position. Eligible to participate in annual incentive plan. We offer a comprehensive healthcare benefit package that includes: Medical, Dental, Vision, EAP, LTD, STD, Group Life, VTL, AD&D, FSA, DCAP, LFSA, and HSA. Retirement Savings Plan through 401(k) with an additional Roth 401(k) option. We match 100% of your deferral up to 5% of eligible compensation. Wellness Dollars up to $500 per year. Weekend Wellness Hours, 4 per quarter. Paid Birthday and Anniversary Holiday 11 paid Holidays per Year Sick Leave Time – Earn up to 8 days each Year Vacation – 12 days each Year (first year adjusted based on hire) Vacation Purchase Plan Tuition Reimbursement Employee Banking Privileges and Special Loan Features.

All employees are responsible for internal controls in the performance of their assigned duties. Internal Control responsibilities are established in various policies, procedures, and documents including the Code of Conduct.

Bank of the Pacific is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, marital status, age, disability or protected veteran status.

Salary Range Disclaimer:

The base salary range represents the minimum and the maximum of Bank of the Pacific’s salary range for this position. Actual salaries will vary depending on factors related to business needs and the employee’s relevant knowledge, qualifications, experience, and job performance for the position.

  • Commercial Administrative Assistant

    2 weeks ago

    Bellingham, United States Bank of the Pacific Full time

    Commercial Administrative Assistant I Greet customers and prospects who enter the office, providing information and prompt solutions as necessary. Answer telephone to respond to inquires and ensures prompt response and problem resolution concerning client relationship activities and operations; may refer calls to appropriate person. Receive and process...

  • Director of Retail Operations

    4 weeks ago

    Bellingham, United States Lummi Commercial Company Full time

    Job DescriptionJob DescriptionWe are seeking a Director of Retail Operations to join our Team! You will be responsible for overseeing and coordinating the activities of the Retail Store Managers & more.RESPONSIBILITIES:Maintain regular communication with retail store Managers/Directors including regular staff meetings and on-site visitsMaintain good business...

  • Administrative Assistant 2

    4 weeks ago

    Bellingham, Washington, United States Western Washington University Full time

    Position Title Administrative Assistant 2 (Project)About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the...

  • Commercial Sales Manager

    2 months ago

    Bellingham, United States AutoZone Full time

    The Commercial Sales Manager is responsible for driving the commercial sales within their AutoZone location. The CSM develops and maintains positive relationships with commercial customers by managing the acquisition and delivery of products, providing ongoing customer service, and maintaining expert knowledge on parts and inventory. The CSM exceeds...

  • Commercial Sales Manager

    5 days ago

    Bellingham, United States AutoZone Full time

    The Commercial Sales Manager is responsible for driving the commercial sales within their AutoZone location. The CSM develops and maintains positive relationships with commercial customers by managing the acquisition and delivery of products, providing ongoing customer service, and maintaining expert knowledge on parts and inventory. The CSM exceeds...

  • Painter / Commercial Services

    3 months ago

    Bellingham, United States Pacific Facility Solutions Full time

    Job DescriptionJob DescriptionPacific Facility Solutions in Bellingham, WA is hiring a hard-working Commercial Painter to apply to join our amazing team full-time!WHY YOU SHOULD JOIN OUR TEAMWe are an established commercial facility maintenance company that invests in our team and offers real opportunities for career growth. This commercial painting position...

  • Painter / Commercial Services

    3 weeks ago

    Bellingham, United States Pacific Facility Solutions Full time $17 - $27

    Job DescriptionJob DescriptionPacific Facility Solutions in Bellingham, WA is hiring a hard-working Commercial Painter to apply to join our amazing team full-time!WHY YOU SHOULD JOIN OUR TEAMWe are an established commercial facility maintenance company that invests in our team and offers real opportunities for career growth. This commercial painting position...

  • Administrative Assistant 2

    3 weeks ago

    Bellingham, United States Western Washington University Full time

    Position Title Administrative Assistant 2 (Project)About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the...

  • Commercial HVAC/R Maintenance Specialist

    4 days ago

    Bellingham, Washington, United States Pacific Facility Solutions Full time

    **HVAC/R Service Technician - Journeyman Opportunity**Pacific Facility Solutions, a leading provider of commercial facility maintenance services, is seeking a skilled HVAC/R Service Technician - Journeyman to join our team.**Why Choose Pacific Facility Solutions?**We offer competitive compensation packages, including hourly rates ranging from $30 to $50 per...

  • Town Administrator

    1 week ago

    Bellingham, United States Town of Bellingham Full time

    Town Administrator Bellingham, Mass (17,000 pop.), is seeking an experienced, knowledgeable, and talented municipal leader with superior communication and community engagement skills, proficient financial acumen, as well as excellent project and personnel management skills, to serve as Town Administrator. Bellingham is a welcoming, affordable, and family...

  • Town Administrator

    2 months ago

    Bellingham, United States Town of Bellingham Full time

    Bellingham, Mass. (17,000 pop.), is seeking an experienced, knowledgeable, and talented municipal leader with superior communication and community engagement skills, proficient financial acumen, as well as excellent project and personnel management skills, to serve as Town Administrator. Bellingham is a welcoming, affordable, and family friendly community....

  • Town Administrator

    2 months ago

    Bellingham, Washington, United States Town of Bellingham Full time

    Bellingham, Mass. (17,000 pop.), is seeking an experienced, knowledgeable, and talented municipal leader with superior communication and community engagement skills, proficient financial acumen, as well as excellent project and personnel management skills, to serve as Town Administrator. Bellingham is a welcoming, affordable, and family friendly community....

  • Class A Commercial Vehicle Operator

    1 week ago

    Bellingham, Washington, United States Peak Utility Services Group Full time

    Operates commercial vehicles designed for the transportation of various materials from work sites to designated locations while providing support to the team.Core Values:KEY ATTRIBUTESTrust, Respect, Accountability, Integrity, Teamwork, and Safety.Primary Responsibilities:Accommodations may be provided to assist individuals with disabilities in fulfilling...

  • Systems Administrator I

    4 weeks ago

    Bellingham, United States Lunavi Full time

    Job DescriptionJob DescriptionDescription:About Lunavi:At Lunavi, we believe in illuminating the path forward and helping our customers navigate what’s next. We are innovators who are combining the power of human ingenuity and technology to deliver an unrivaled customer experience. We’re a trusted partner for companies looking to digitally transform...

  • FEP Clerk I or II, Administrative Support Specialist

    6 days ago

    Bellingham, Washington, United States Cambia Health Solutions Full time

    About the Role:The FEP Clerk I or II is a hybrid role within our organization, offering a unique blend of challenge and fulfillment. As a member of our FEP Service & Operations team, you will be the backbone of our organization, providing exceptional administrative support to various departments and collaborating seamlessly with staff and colleagues.Key...

  • Construction Assistant

    2 days ago

    Bellingham, Washington, United States Hollander Hospitality Full time

    About the RoleHollander Hospitality is seeking a skilled Project Laborer to join our team for a renovation project at one of our hotels. As a key member of our commercial and residential development department, you will play a crucial role in ensuring the successful completion of this project.Key ResponsibilitiesAssist in the preparation and execution of...

  • Charge Nurse for Assisted Living Facility

    1 week ago

    Bellingham, Washington, United States Unicare Homesorchard Park Retirement Full time

    Position OverviewWe are seeking a Charge Nurse with a robust background in assisted living environments. The ideal candidate will possess a comprehensive understanding of the Resident Assessment Protocols (RAC) and Weighted Average Cost (WAC) specific to Washington State.Key ResponsibilitiesLead and supervise nursing staff, fostering a collaborative team...

  • Charge Nurse

    1 week ago

    Bellingham, Washington, United States Unicare Homesorchard Park Retirement Full time

    Position OverviewWe are seeking a dedicated Charge Nurse with extensive experience in assisted living environments. The ideal candidate will possess a solid understanding of the Resident Assessment Protocols (RAC) and Waiver Assessment Criteria (WAC) specific to Washington State.Key ResponsibilitiesLead and mentor a team of nursing staff, including Licensed...

  • Certified Healthcare Assistant

    1 week ago

    Bellingham, Washington, United States TotalMed Full time

    Position Overview:This role is designed for a temporary Certified Medical Assistant to support our healthcare team.Key Responsibilities:Assist in patient intake and ensure accurate vital signs are recorded.Administer prescribed medications, conduct various patient assessments, and guide patients through necessary preparations under clinician...

  • CertifiedMedication Assistant

    2 months ago

    Bellingham, United States North Cascades Health and Rehabilitation Center Full time

    North Cascades Health and Rehabilitation Center - CertifiedMedication Assistant (MA-C)Turn your job into a career with EmpRes!Job Summary:North Cascades Health and Rehabilitation Center is seeking a Certified Medication Assistant (MA-C) toadminister prescribed medications to residents and maintains related medical records under supervision of the...