Administrative Assistant 2

3 weeks ago

Bellingham, United States Western Washington University Full time

Position Title Administrative Assistant 2 (Project)
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the Department
Washington Campus Coalition for the Public Good (WACC) is a coalition of over 45 higher education institutions in Washington committed to advancing the public purpose of colleges and universities, educating students about the workforce and civic leadership, and working in partnerships to cultivate vital and sustainable communities across the state. WACC administers multi-state national service grants and federally funded AmeriCorps grants focused on educational equity, improving college access of under-represented students, food security, mental/medical health, environmental stewardship, and community engagement. WACC provides training and networking opportunities to colleges and universities in the areas of educational equity, civic engagement, campus/community partnerships, and program/ federally funded grant management. WACC oversees a statewide student civic fellows’ program and hosts an annual Student Civic Leadership awards program.

Washington Campus Coalition for the Public Good is hosted at Western Washington University in the University Relations & Marketing Division. Western’s mission is to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities

About the Position This position provides administrative support for WACC programs and staff, including processing fiscal forms and transactions, HR forms and transactions, contracting, supporting scheduling, travel coordination, data entry and administration, office management, and event planning and logistics.
Required Qualifications -High school graduate or equivalent
-Experience in an office setting interacting with customers, clients or others.

-Demonstrated experience multi-tasking and managing multiple projects and duties with a high level of attention to detail.

-Demonstrated familiarity with practices that support diversity, equity and inclusion in a work environment.

-Experience with policies and procedures in regards to purchasing, contracts, etc.

-Proficient in MS Office Suite, particularly Word and Excel.

-Professional oral and written communication skills adaptable to multiple audiences.

Preferred Qualifications -Experience with Banner, Millennium, CMM Contract Management or comparable EAS platforms for budgets, accounting and administrative functions.
-Experience in higher education, government, non-profit or similar setting.

-Experience in HR, hiring or onboarding.

-Previous event management or planning experience.

-Bachelors Degree or similar administrative experience may substitute year-for-year.

Salary $3,284 - $4,498/month depending on qualifications and experience.  

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