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Administrative Coordinator II
3 months ago
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator II for NJMS-Surgery-Vascular Surgery. Under the direction of the Department Administrator, the Administrative Coordinator II will provide advanced, diversified and confidential services to the NJMS – Department of Surgery-Vascular Surgery. Exercise considerable discretion and independent judgment in handling day-today matters.Among the key duties of this position are the following: Provides a high level of administrative support to the Division Faculty (multiple)/Division Chief. Coordinates office operations, including forms, secretarial/clerical work, space, and office equipment and repair, internal reporting systems, and ordering supplies and materials. Suggests methods for office improvement. Responsible for opening and distributing incoming mail. Responsible for the development, organizing and maintaining departmental files, correspondence, etc. Organizes and maintains file systems and files correspondence and other records. Arranges and coordinates travel schedules and reservations for faculty. Conducts research, and compiles/types statistical reports. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records/transcribes minutes for meetings. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 19S Position Salary Annual Minimum Salary 52503.000 Annual Mid Range Salary 62615.000 Annual Maximum Salary 74061.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor’s degree in Business Administration or related field plus one (1) year of administrative experience in a government agency, university setting or large business office. Equivalent education, experience, and/or training may be substituted for the educational requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities Excellent interpersonal, organizational, oral and written communication skills are required. Demonstrated ability to maximize resources on a continued basis. Must be detail oriented. Neat, professional appearance. Articulate, both verbally and in writing. Comfortable performing quantitative and analytical duties. Ability to perform well in stressful situations. Demonstrated proficiency in MS Office (Outlook, Word, Excel and PowerPoint) is required. Knowledge in MS PowerPoint is preferred. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions
