Administrative Coordinator

1 week ago


Newark, New Jersey, United States Jackmont Hospitality Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Manager to join our team at Jackmont Hospitality. The successful candidate will be responsible for providing administrative support to our operations team, ensuring seamless day-to-day operations and contributing to the overall success of the company.

Key Responsibilities
  • Credentialing and Badging
    • Develop and implement a new badging process
    • Schedule fingerprint appointments and complete badge applications
    • Send notifications to new hires with instructions
    • Schedule onsite training and new badge appointments
    • Renew badges and maintain renewal dates for team members
  • Recruiting Efforts
    • Pull and pre-screen job applications
    • Schedule interviews and send confirmation to applicants and general managers
    • Coordinate internal hiring events and attend external job fairs
  • Airline Voucher Management
    • Collect vouchers from stores weekly
    • Sort, copy, and email invoices to corporate
    • Prepare and mail invoices and vouchers to airlines
  • Military Checks and Deposit Slips
    • Collect military checks from locations weekly
    • Send checks to corporate
    • Monitor deposit slip supply and order when needed
  • Invoices for 5102 and 5103
    • Pick up invoices from locations weekly
    • Scan and email invoices to corporate
  • Parking and Marta Accounts
    • Manage Marta accounts, including ordering cards and uploading information
    • Distribute Breeze cards to team members
    • Submit spreadsheets to accounting monthly
    • Manage parking accounts, including submitting information and picking up devices
    • Verify monthly invoices and submit spreadsheets to accounting
  • ServSafe Administration
    • Conduct training and administer ServSafe exams to managers
  • Pay Card Management
    • Track pay card inventory and order when needed
  • TAPP Administrator
    • Submit requests for gate passes daily
    • Download approved gate passes and print/email to stores


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