Administrative Services Manager

4 weeks ago


Scottsdale Arizona, United States Meritage Homes Corporation Full time
Responsibilities:
Meritage Homes is looking for an Administrative Services Manager to perform senior level Executive Assistant responsibilities to support our Area President and Division leadership team. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices. 

Calendar management and scheduling

Travel planning and coordination

Copying, collating, binding – desktop publishing

Report creation

Plan, coordinate, and administer small and large events

File (paper and electronic) maintenance and organization

Presentation development and editing

Coordinate Web and Video conferences

Create and manage expense reports

Compose letters, reports, emails, proposals, as needed

Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc. 

In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.

Qualifications:
5+ years' experience supporting executives.

College degree preferred, but not required. 

Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.

Office management experience a plus.

Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus.

Strong experience developing processes/procedures and process flow documents.

Exemplary written and verbal communication skills.

Superior organization and project management skills.

Ability to maintain confidential and proprietary information and data.

Ability to work independently, think critically, and exercise delegated decision making

Proactive – anticipates needs and takes action.

Flexible – able to excel in a fast paced environment with changing priorities.

 

Overview:
Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you  From the homes we build to the careers we offer, we believe in quality.   Meritage Homes is the ENERGY STAR® Partner of The Year in Sustained Excellence for being a leader in protecting the environment and advancing energy efficiency in homebuilding. We are looking for candidates who are excited about furthering their careers, as well as being a part of an organization that helps people live happier, healthier lives.  With over 100,000 homes built, Meritage Homes is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas. 

 

When joining Meritage Homes, you and your career can benefit in several ways, including:

A work environment that encourages creativity and innovative ideas from every level

An organization that lives by its core values everyday

Team atmosphere where every individual is considered a vital asset

State of the art technology to provide an optimal working environment

A competitive pay structure

Strong benefits

Flexibility in work-life integration

Team-oriented environment where all individuals play an integral role in the company

Opportunity to further your career in a growing national organization

Maintain a competitive drive to be the best

#LI-AJ2



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