Administrative Services Manager

4 weeks ago

Scottsdale, United States Meritage Homes Full time
Responsibilities

Meritage Homes is looking for an Administrative Services Manager to perform senior level Executive Assistant responsibilities to support our Area President and Division leadership team. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.

  • Calendar management and scheduling
  • Travel planning and coordination
  • Copying, collating, binding - desktop publishing
  • Report creation
  • Plan, coordinate, and administer small and large events
  • File (paper and electronic) maintenance and organization
  • Presentation development and editing
  • Coordinate Web and Video conferences
  • Create and manage expense reports
  • Compose letters, reports, emails, proposals, as needed
  • Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc.

In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.

Qualifications

  • 5+ years' experience supporting executives.
  • College degree preferred, but not required.
  • Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.
  • Office management experience a plus.
  • Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus.
  • Strong experience developing processes/procedures and process flow documents.
  • Exemplary written and verbal communication skills.
  • Superior organization and project management skills.
  • Ability to maintain confidential and proprietary information and data.
  • Ability to work independently, think critically, and exercise delegated decision making
  • Proactive - anticipates needs and takes action.
  • Flexible - able to excel in a fast paced environment with changing priorities.

Overview

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you From the homes we build to the careers we offer, we believe in quality. Meritage Homes is the ENERGY STAR Partner of The Year in Sustained Excellence for being a leader in protecting the environment and advancing energy efficiency in homebuilding. We are looking for candidates who are excited about furthering their careers, as well as being a part of an organization that helps people live happier, healthier lives. With over 100,000 homes built, Meritage Homes is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

  • A work environment that encourages creativity and innovative ideas from every level
  • An organization that lives by its core values everyday
  • Team atmosphere where every individual is considered a vital asset
  • State of the art technology to provide an optimal working environment
  • A competitive pay structure
  • Strong benefits
  • Flexibility in work-life integration
  • Team-oriented environment where all individuals play an integral role in the company
  • Opportunity to further your career in a growing national organization
  • Maintain a competitive drive to be the best

#LI-AJ2

  • Service Cashier

    6 days ago

    Scottsdale, United States AutoNation Full time

    AutoNation Ford Scottsdale Position Overview The Service Cashier/Administrator is responsible for processing payments for work completed or purchase of parts requests, proper reconciliation of repair orders and parts invoices, and the collection of money from Parts and Service transactions in the dealership. What are the day-to-day responsibilities? Inspect...

  • Practice Administrator

    1 week ago

    Scottsdale, United States Salt River Pima-Maricopa Indian Community Full time

    **Definition**: **Essential Functions**: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification. **Examples of Tasks**: - 1. Mentoring, Workflow & Supervision:...

  • Service Cashier

    2 days ago

    Scottsdale, United States AutoNation Full time

    AutoNation Ford Scottsdale Position Overview The Service Cashier/Administrator is responsible for processing payments for work completed or purchase of parts requests, proper reconciliation of repair orders and parts invoices, and the collection of money from Parts and Service transactions in the dealership. What are the day-to-day responsibilities? Inspect...

  • Administrative Assistant

    2 days ago

    Scottsdale, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionA growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with scheduling and coordinating meetings and lunches, document coordination, assisting the accounting team with projects and more. This growing and reputable organization offers a...

  • Administrative Assistant

    2 days ago

    Scottsdale, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionA growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with scheduling and coordinating meetings and company events, payroll and benefits coordination, and assisting with new hire process and onboarding. This growing and reputable...

  • Financial Administrative Assistant

    1 month ago

    Scottsdale, United States SG Insurance & Estate Services Full time

    Job Description: Join SG Insurance and Estate Services, a vibrant and rapidly expanding company in the financial services industry. As our new Financial Administrative Assistant, you'll be stepping into a role that's at the heart of our operations during an exhilarating period of 10X year-over-year growth. If you're meticulously organized, detail-oriented,...

  • Administrative Coordinator

    2 days ago

    Scottsdale, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionA growing financial services company located in Scottsdale is hiring a Benefits and Payroll Coordinator for their corporate headquarters office to assist with onboarding new hires, coordinating benefit open enrollment process, maintaining employee payroll and benefit files, and coordinating company teambuilding, holiday, and...

  • Marketing Services Manager

    1 month ago

    Scottsdale, United States EdPlus at Arizona State University Full time

    EdPlus at ASU is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by...

  • HCM Analyst I

    2 weeks ago

    Scottsdale, United States Get.It Recruit - Administrative Full time

    We are a leading provider of comprehensive HR solutions, blending premium services with cutting-edge technology. With a strong presence across the U.S., we are committed to making a positive impact on businesses and communities nationwide. At our core, we prioritize the value of our people, fostering diversity, inclusivity, and a sense of belonging....

  • Customer Service Coordinator

    1 day ago

    Scottsdale, United States HomeSmart Services Full time

    If you are someone who has exceptional customer service and the ability to multitask with administrative tasks then this is the position for you! **Why you want to work with us - What makes HomeSmart Services awesome!** At HomeSmart, you’ll be a part of a greater mission to make that process more streamlined and less stressful for our clients, whether...

  • Clinical Services Manager

    1 month ago

    Scottsdale, United States Salt River Pima-Maricopa Indian Community Full time

    **Definition**: **Definition**: Under general supervision of the Health Services Division Director in the Department of Health and Human Services (HHS), manages the Clinical Services Section of Health Services. Provides clinical supervision to other service providers within Health Services who provide any level of clinical care in the performance of their...

  • Client Services Manager

    9 hours ago

    Scottsdale, United States Sleepyhead USA Full time

    **About Sleepyhead**: Join our dynamic and innovative e-commerce retail team at Sleepyhead! An exciting opportunity exists for an experienced Customer Service Associate to be a key player in our operations. Sleepyhead is dedicated to providing quality sleep solutions and exceptional customer experiences to college students and parents. If you are passionate...

  • Administrative Coordinator

    6 days ago

    Scottsdale, United States Envita Medical Center Full time

    Job Title: Administrative Coordinator Location: Scottsdale, Arizona (Located specifically in North Scottsdale, at East Bell Road and the 101) Compensation: Dependent on Experience Employment Type: Full Time with Benefits (Medical, Life, Dental, Vision, and 401k) Schedule: The clinic is open Monday through Friday 7 a.m. to 3 p.m. Job Summary: Administrative...

  • Administrative Coordinator

    6 days ago

    Scottsdale, Arizona, United States Envita Medical Center Full time

    Job Title: Administrative CoordinatorLocation: Scottsdale, Arizona (Located specifically in North Scottsdale, at East Bell Road and the 101)Compensation: Dependent on ExperienceEmployment Type: Full Time with Benefits (Medical, Life, Dental, Vision, and 401k)Schedule: The clinic is open Monday through Friday 7 a.m. to 3 p.m.Job Summary: Administrative...

  • Executive Administrator

    1 week ago

    Scottsdale, United States Resideo Full time

    At Resideo, we imagine a world where homes and buildings are good for the planet, where technology works to simplify everyday life. In that world, people are healthy, happy, and secure. To help create this future, we will work every day to simplify the connected world so that people have peace of mind and can focus on what matters most. The Executive...

  • Administrative Coordinator

    5 days ago

    Scottsdale, United States Envita Medical Center Full time

    Job DescriptionJob DescriptionJob Title: Administrative CoordinatorLocation: Scottsdale, Arizona (Located specifically in North Scottsdale, at East Bell Road and the 101)Compensation: Dependent on ExperienceEmployment Type: Full Time with Benefits (Medical, Life, Dental, Vision, and 401k)Schedule: The clinic is open Monday through Friday 7 a.m. to 3 p.m.Job...

  • Office Administrator

    2 weeks ago

    Scottsdale, United States GTN Technical Staffing Full time

    Job DescriptionJob DescriptionOffice AdministratorHIGHLIGHTSLocation: Scottsdale, AZPosition Type: Contract to hireHourly / Salary: Based on experienceResidency Status: US Citizen or Green Card Holder ONLYJob Description: Our client has an exciting opportunity for an Office Administrator to join our US headquarters in Scottsdale, AZ. They will...

  • Office Administrator

    2 weeks ago

    Scottsdale, United States Kennard Associates Full time

    Job DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...

  • Office Administrator

    2 weeks ago

    Scottsdale, United States Kennard Associates Full time

    Job Title: Office Administrator Location: Scottsdale, AZ Compensation: $45,000 annually Benefits: Health insurance, 401k participation, paid time off. Job Type: Full-Time W2 Office Administrator About Us: Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment....

  • Senior Systems Administrator

    4 weeks ago

    Scottsdale, United States Keelson Management, LLC Full time

    We are seeking an experienced Senior System Administrator to join our dynamic team. The ideal candidate will have a strong background in managing IT infrastructure, with expertise in Office 365, Windows Server, VMware, scripting, and Azure. This role requires a proactive individual who can effectively manage and optimize our systems to ensure smooth...