Executive Assistant
Found in: Resume Library US A2 - 1 week ago
Join our BSA Health System team as an Executive Assistant
BSA Health System (BSA) is an extensive health system providing clinical excellence to the Texas Panhandle and the tri-state area. Acclaimed for its superior quality and customer service.
Our health system is part of a larger organization, Nashville-based Ardent Health Services. Ardent Health Services includes 30 hospitals and more than 200 sites of care.
POSITION SUMMARY
The Executive Assistant assists the Executive by performing administrative duties to provide continuity of service to staff, physicians, patients, and visitors.
Responsibilities:
Maintain and update Executive’s calendar, schedule meetings
Prepare agendas and meeting packets
Coordinate catering
Attend various meetings; record and transcribe minutes and perform appropriate follow-through
Receive phone calls, assist if possible, take messages and refer calls as necessary using business telephone etiquette
Compose correspondence for Executive
Coordinate travel arrangements and detailed itineraries
Heavy use of Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams)
Troubleshoot basic IT issues
Create spreadsheets and various other documents as needed
Receive, review, and distribute incoming and outgoing mail on a daily basis
Qualifications:
Experience Preferred
Four to five years of job-related experience in an executive office with public and top management
Education/Training Preferred
Two years of college, majoring in Secretarial Sciences or equivalent experience preferred
Knowledge of office management letter format and composition, proper rules of grammar, spelling and punctuation
Ability to type accurately at a minimum of 70 wpm
Ability to proofread documents proficiently
Competent use of standard office equipment, personal computers and software programs including Office programs (Word, Excel, Outlook, PowerPoint, and Teams)
Skills & Abilities Preferred
Position requires fluency in English language to function in job environment appropriately
Desire to exemplify the BSA culture, including the BSA Mission, Vision and BSA Way
Good interpersonal and customer service skills as well as good public relations skills
Good organizational, follow-through skills with exceptional attention to detail
Excellent time management skills
Ability to multi-task constantly and tolerate interruptions, ability to tolerate stressful situations
Exercise discretion and maintain confidentiality
Flexibility/teamwork
Self-motivation, proactive in anticipating needs of executive
Answer telephone in business professional manner and relay information in a pleasant and professional manner
Use critical thinking skills to solve problems, prioritize, plan, and coordinate activities
Ability to act as a gatekeeper and escalate relevant information to executives as needed
#LI-BB1
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