Executive Assistant

Found in: Resume Library US A2 - 1 week ago


Amarillo Texas, United States BSA Hospital Full time
Overview:
Join our BSA Health System team as an Executive Assistant

 

BSA Health System (BSA) is an extensive health system providing clinical excellence to the Texas Panhandle and the tri-state area. Acclaimed for its superior quality and customer service.

 

Our health system is part of a larger organization, Nashville-based Ardent Health Services. Ardent Health Services includes 30 hospitals and more than 200 sites of care.  

 

 

POSITION SUMMARY 

 

The Executive Assistant assists the Executive by performing administrative duties to provide continuity of service to staff, physicians, patients, and visitors.

Responsibilities:
Maintain and update Executive’s calendar, schedule meetings

Prepare agendas and meeting packets

Coordinate catering

Attend various meetings; record and transcribe minutes and perform appropriate follow-through

Receive phone calls, assist if possible, take messages and refer calls as necessary using business telephone etiquette

Compose correspondence for Executive

Coordinate travel arrangements and detailed itineraries

Heavy use of Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams)

Troubleshoot basic IT issues

Create spreadsheets and various other documents as needed

Receive, review, and distribute incoming and outgoing mail on a daily basis

Qualifications:
Experience Preferred

Four to five years of job-related experience in an executive office with public and top management

 

Education/Training Preferred

Two years of college, majoring in Secretarial Sciences or equivalent experience preferred

Knowledge of office management letter format and composition, proper rules of grammar, spelling and punctuation

Ability to type accurately at a minimum of 70 wpm

Ability to proofread documents proficiently

Competent use of standard office equipment, personal computers and software programs including Office programs (Word, Excel, Outlook, PowerPoint, and Teams)

 

Skills & Abilities Preferred

Position requires fluency in English language to function in job environment appropriately

Desire to exemplify the BSA culture, including the BSA Mission, Vision and BSA Way

Good interpersonal and customer service skills as well as good public relations skills

Good organizational, follow-through skills with exceptional attention to detail

Excellent time management skills

Ability to multi-task constantly and tolerate interruptions, ability to tolerate stressful situations

Exercise discretion and maintain confidentiality

Flexibility/teamwork

Self-motivation, proactive in anticipating needs of executive

Answer telephone in business professional manner and relay information in a pleasant and professional manner

Use critical thinking skills to solve problems, prioritize, plan, and coordinate activities

Ability to act as a gatekeeper and escalate relevant information to executives as needed

#LI-BB1


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