Hybrid Executive Assistant

Found in: Resume Library US A2 - 1 week ago


Dallas Texas, United States Avery Dennison Full time
Job Description

As an Executive Assistant, you will be responsible to perform advanced, diversified and confidential secretarial and administrative duties for Director(s) and/or Vice President(s) in the Apparel Solutions Leadership Team (ASLT). The majority of your time will be spent supporting leaders based in Dallas, TX, as well as supporting office administrative needs and the orchestration of meetings and events in the office. 

Your responsibilities will include:

Organize & maintain multiple calendars, maintain correspondence and records, schedule appointments/meetings, resolve conflicts while working independently, with guidance in only the most complex situations

Plan extensive global travel, coordinate with global peers, manage itineraries, and complete necessary arrangements for visa/COVID requirements & passport processing

Maintain highly confidential documentation and files on a daily basis

Assist with global video/conference calls through effective meeting preparation and capture notes/actions as needed, managed through Docs on Google Drive

Communicate widely across the global organization and coordinate initiatives with regional and operational staff on behalf of the executives

Process, track and approve expenses for staff across the organization through Concur platform

Manage purchase orders  through Oracle platform; enter POs, process invoices and track payments for vendors on behalf of the executives

Coordinate office ordering and organization, plan all logistics for large meetings and visitor events and greet/host as needed

Successfully accomplish ad hoc projects as provided by leadership



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