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Administrative Coordinator

2 weeks ago

Remote, Oregon, United States Peace of Mind Life Management Services Full time $60,000 - $72,000 per year

About Peace of Mind Life Management Services

Peace of Mind is a values-driven business management and consulting firm supporting individuals and companies who care deeply about doing meaningful work. We help clients create financial clarity, operational structure, and peace in both work and life. As a woman-owned, heart-centered business, we integrate strategy, finance, and human understanding — blending analytical precision with emotional intelligence and integrity.

About the Role

We're looking for a highly organized, systems-oriented Administrative Coordinator / Bookkeeper to help bring calm, structure, and clarity to a growing business. This role combines detail-oriented bookkeeping with thoughtful operational support. You'll manage QuickBooks Online, assist with client reporting, streamline digital systems, and help keep our internal operations running smoothly. Because this position involves access to financial and client data, it requires a high level of trust, professionalism, and discretion.

Responsibilities

  • Manage and track tasks, deadlines, and follow-ups in Microsoft Outlook to keep the team aligned.
  • Support daily operations by organizing files, maintaining digital records, and preparing documents in Word, Excel, and shared platforms.
  • Assist with bookkeeping and financial administration in QuickBooks Online, including daily entries, reconciliations, and reporting support.
  • Coordinate calendars, schedule meetings, and prepare materials so the team is ready.
  • Monitor shared inboxes, flag urgent items, and draft responses when needed.
  • Support client and vendor communication with clarity and professionalism.
  • Handle confidential information with care and discretion.
  • Jump in on projects and process improvements as the team prepares for growth.

Qualifications

  • 3+ years of bookkeeping, accounting, or administrative experience.
  • Strong QuickBooks Online skills (required).
  • Advanced Excel or Google Sheets proficiency.
  • Excellent written and verbal communication.
  • Strong organizational and digital management skills - able to bring order and clarity to moving parts.
  • High integrity and discretion when handling confidential information.
  • Calm, proactive, and reliable — with a heart for supporting purpose-driven work.
  • Experience working in a remote environment.

Why Join Us

This is an opportunity to work alongside a thoughtful, collaborative team that values trust, balance, and human connection as much as business success.

Job Type: Full-time

Pay: $ $35.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance

Experience:

  • Administrative: 3 years (Required)
  • remote work environment: 3 years (Required)
  • QBO: 3 years (Required)

Work Location: Remote