Office Administrator/Transaction Coordinator

17 hours ago

Coronado, United States Islander Properties, LLC Full time
Job DescriptionJob Description

Islander Properties LLC, A reputable Real Estate Brokerage, is seeking an Office Administrator to help lead their office operations. This is a great opportunity to learn real estate from 2 experienced Brokers and support a thriving organization. You’ll have a variety of exciting responsibilities that will never yield a dull moment.

Requirements:

  • Must be licensed Real Estate Agent
  • Onsite in Coronado office and occasionally at property sites

Job Responsibilities:

When a new Property goes in Escrow to purchase:

· Schedule inspections for due diligence (roofing, plumbing, etc.)

· Collect seller signed authorization to pull Building records

· Send to the County of San Diego

· Make sure Brokers and appropriate parties receive copies

· Submit loan information to lender

· Obtain preliminary documents from Escrow/Title

· Work with Brokers to file renovation budget, proforma and comparison properties

Once a Property Closes Escrow:

· Turn on utilities in company name; SDGE and Local Water District (City of San Diego, Sweetwater, Cal American Water)

· Install Lockbox for contractors

· Receive seller disclosures

· Send Information to Transaction Coordinator

· Obtain and file Residential Purchase Agreement, Disclosures, Building records, and Addendums.

· Scheduling photo shoots before and after renovation for website

· Communicate with selling agent, escrow, and lender to ensure everyone has everything needed info for a timely and smooth closing

Operational Support:

· Assist Acquisitions Team with administrative work

· Set up showing times

· Obtain Sentri codes for lockboxes

· Prepare and submit offers

· Verify all pertinent info is in Hubspot

Marketing:

· Social Media postings

· Update website

· Pull data list from Property Radar

· Update Newsletter and send to realtor/investor contacts on Hubspot

Listing a property:

· Install lockbox

· Call signage company to install “For Sale” post

· Install "For Sale" sign

· Input listing into MLS

· Social Media Post

· Islander Properties Facebook

· Islander Properties Instagram

· Prepare property flyers for boxes

· Send postcards to 250 closest neighbors

When a Property Sells

· Remove lockbox

· Remove for sale sign

· Call signage company to remove “For Sale” post

· Turn off utilities

· Social Media Post

· Islander Properties Facebook

· Islander Properties Instagram

· Cancel insurance

· Update Listing status as sold

Wholesaling A Property

· Prepare marketing brochure

· Photos/Videos

· Rehab Budget

· Inspection reports

· Send to investor group on Hubspot

Company DescriptionIslander Properties, LLC is a San Diego based Real Estate Developer. With primary investment focus on value-add real estate investing of single family and smaller multi-family investment opportunities. We are proud to revitalize San Diego neighborhoods by dramatically renovating homes in need of repair. Over the last ten years, Islander Properties, LLC Principals have completed over 200 successful real estate investments and have over 35 years of combined principal real estate experience.Company DescriptionIslander Properties, LLC is a San Diego based Real Estate Developer. With primary investment focus on value-add real estate investing of single family and smaller multi-family investment opportunities. We are proud to revitalize San Diego neighborhoods by dramatically renovating homes in need of repair. Over the last ten years, Islander Properties, LLC Principals have completed over 200 successful real estate investments and have over 35 years of combined principal real estate experience.

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