Administrative Support Specialist

1 week ago


Coronado, California, United States Coronado Realty Full time

Job Title: Administrative Support Specialist

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We are seeking a highly organized and reliable part-time Administrative Support Specialist to join our team at Coronado Realty. This is not a sales position, but rather an opportunity to provide administrative support to a local real estate professional.

The ideal candidate will have strong organizational skills, take ownership of their tasks, have a strong attention to detail, and enjoy working from a task list. As an Administrative Support Specialist, you will be responsible for providing administrative support including marketing execution, digital file organization, coordinating appointments and meetings, and errand running.

Responsibilities:

  • Digital Documentation Management: Monitor Agent emails to include uploading documents to Google Drive and archive or star, as needed.
  • Appointment Coordination: Schedule property showings, inspections, and appointments. This would include coordinating access to the property either through distributing lockbox codes, scheduling appointments with occupants, and/or meeting vendors, as needed.
  • Errand Running: Run miscellaneous errands including delivering lockboxes, sign riders, flyers, etc to properties, as needed, as well as delivering client appreciation gifts and occasionally meeting vendors at properties.
  • Marketing Support: Assist with marketing efforts, including creating marketing materials using Canva, updating online real estate listings, coordinating social media posts, and planning/executing client appreciation events and giveaways.
  • Client Relations Support: Use templates provided to create and send a monthly email newsletter. Assist in coordinating semi-annual client appreciation events and periodic client appreciation gifts.
  • Database Management: Maintain client relationship manager (CRM) up to date and track checklists for transactions.

Qualifications:

  • High school diploma or equivalent; some college coursework preferred.
  • Proficiency in Google (Drive, Docs, Gmail, Sheets).
  • Reliable transportation and a valid driver's license.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to prioritize tasks and manage time effectively.

Estimated Salary: $25-$30 per hour (12-20 hours/week)



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